Job Summary:
Facilitates the procurement and distribution of goods, services and travel arrangements for the organization. Assists the Accounting Department in the compliance of all applicable laws, regulations and standards.

Essential Functions:

Supervises the daily activities of the purchasing function. Reviews purchasing decisions and orders, to include, but not limited to proper accounting, compliance with organizational policy and assisting staff in the use of our purchasing software.
Creates and maintains appropriate reports for requisition/purchase activity. Regularly monitors reports for unapproved requisitions, un-received purchase orders and purchase orders received-not paid, and follows through with vendors to ensure timely processing of orders.
Oversees the ordering of materials and supplies from vendors. Assists in the selection, capabilities and evaluation of current and/or potential vendors.
Serves as liaison in the resolution of discrepancies with vendors and staff.
Manages and reconciles purchasing credit accounts.
Acts as an editor of and a trainer for the organization’s electronic purchasing system.
Monitors the organization’s disposal of assets; ensures proper accounting and compliance with organizational policy.
Provides timely and accurate reports associated with purchasing, travel and credit account activity.
Administrator of the organization’s business travel needs. Essential duties include assisting staff on the use of the travel website, problem solving, and serving as the liaison with outside contractors.
Assists the Accounting Department in the implementation and adherence to the organization’s internal controls.
Communicating with other employees and vendors regarding contract and insurance requirements.
Maintains system preservation for documents including scanning and indexing of electronic records. Assists in the organization, management, and disposal of various corporate files and documents.
Summarizes contract deliverables; uploads information to the contract management system.

The environment at Our organization is fluid and roles and responsibilities may be altered to accommodate changing business conditions and objectives. Employees may be asked to perform duties that are outside of the specific work that is listed. This position may require you to work standard hours, as well as flexible hours before and after standard hours, and overtime in excess of 40 hours in a work week.

Knowledge/Skills/Abilities:

Minimum one (1) year of purchasing experience (to include proficiency using a computerized purchasing system) preferred. Minimum one (1) year of reviewing business contracts.
Prior bookkeeping and accounting experience with knowledge of automated accounting software.
Proven ability managing high volume of work and meeting deadlines.
Exceptional customer service skills required.
Strong verbal and written communication skills.
Proficient with Microsoft Office Suite products.
Embodies a commitment to:
- Passion: a commitment to being present in the moment to create excitement and allow individuals to utilize their passion in daily functions. Help individuals connect their daily responsibilities with Our organization’s larger mission
  - Humility: Level setting with all parties and advocates for all voices within Our organization
  - Corporate Citizenship: continued commitment to behave ethically and contribute to economic development while improving the quality of life of our workforce and their families, as well as of the local community and society at large.
  - Value in diversity: ability to recognize the value in differing perspectives, culture, etc., and leveraging those diverse components to develop experiences aligned with our internal and external communities
- Innovation: thinking differently than the status quo to explore opportunities that provide a competitive advantage.
  - FUN: Contribute to, and be part of, an environment where individuals feel joy, comfort and connected to the organization’s larger initiatives, while simultaneously experiencing a sense of cultural acceptance and belonging
  - Integration: cross functional implementation of theory, principles, and best practices from across the behavioral health industry in order to improve execution of strategies and deliver high quality experiences
- Excellence: unwavering commitment to work that reflects the standard our colleagues and persons expect and deserve.
  - Transparency: communication, steward of resources, and the mistakes one makes (Fail/Fail Fast/Fail Fast Forward), while giving credit where it is due.
  - Safety: speaks to interconnectedness of all facets (departments and personnel) of the organization

Purchasing Agent