We ARE Renewables is looking for a Document Management Specialist, to join a major corporate, active in the energy industry.

As the Document Management Specialist, you are responsible for defining and implementing documentation and information management routines in order to ensure full transparency, traceability, and control of information generated in the project.

It is your job to design and implement relevant document and information control systems and procedures, in order to ensure timely and full control of documentation and information streams.

Responsibilities:
• The document management specialist aligns pro-actively with stakeholders, external (contractors) as well as internal (colleagues and project team members).
• Establishes and implements policies and procedures regarding document storage, sharing, transmission, and archiving.
• Is responsible for keeping the document management system up to date and is able to optimize the processes.
• Responsible for the timely, accurate, and efficient preparation and management of documents.
• Ensure quality assurance in the document filing and coordination of document filing (e.g. hands-on handling of SharePoint, Unifier).
• Evaluate existing document management systems and procedures to determine current effectiveness and efficiency; identifies and recommend improvements.
• Consults with contractors and project team members to identify problems in accessing electronic content.
• Training coordination and, if necessary, carrying out or organizing training for management and team members in the project with respect to the DMS.
• Register and implement lessons learned to realize continuous improvement.
• Define, implement and execute documentation procedures for the project.
• Ensure follow-up and reporting of internal deadlines for document review.
• Performs other related duties as assigned.

Requirements:
• Excellent verbal and written communication skills in English, spoken Dutch language is a plus.
• Proficient in Microsoft Office or related software (SharePoint and other EDMS).
• Excellent organizational skills and attention to detail.
• Basic understanding of laws and regulations regarding document management.
• Excellent analytical and technical skills.
• Excellent and creative problem-solving skills.

Location: Arnhem
Start date: ASAP
Position type: Freelance/Contract of 6 months