Required: Document Management Specialist

We ARE Renewables is looking for a Document Management Specialist who is responsible on setting up all process, administrative and documentation requirements.

Your responsibilities:

The document management process. Aligns pro-actively with stakeholders, external (contractors) as well as internal (colleagues and project team members)
Establishes and implements policies and procedures regarding document storage, sharing, transmission, and archiving.
Is responsible for keeping the document management system up to date and is able to optimize the processes.
Responsible for the timely, accurate and efficient preparation and management of documents.
Ensure a quality assurance in the document filing and coordination of document filing (e.g. hands-on handling SharePoint, Unifier).
Evaluate existing document management systems and procedures to determine current effectiveness and efficiency; identifies and recommends improvements.
Consults with contractors and project team members to identify problems in accessing electronic content.
Training coordination and, if necessary, carrying out of organizing training for management and team members in the project with respect to the DMS.
Register and implement lessons learned to realize continuously improvement.
Define, implement and execute documentation procedures for the project.
Ensure follow-up and reporting of internal deadlines for document review.
Performs other related duties as assigned.

Your profile

Excellent verbal and written communication skills in English, Dutch language is a plus.
Proficient in Microsoft Office or related software (Sharepoint and other EDMS).
Excellent organizational skills and attention to detail.
Basic understanding of laws and regulations regarding document management.
Excellent analytical and technical skills.
Excellent and creative problem-solving skills.

Location: Arnhem
Hours per week: 40 hours
Intended period: 31^st of December, 2022
Start date: ASAP