Required: Site Administrator

We ARE Renewables is looking for a Site Administrator that will manage typical administrative tasks on a construction site and reporting to the Site Management and to the Resource Coordinator in the back office
You will be responsible for the daily planning and execution within individual area and functions of the construction site, as directed by the Site Manager.

Your responsibilities:

Collect and verify different data from multiple sources, consolidate various data and distribute to relevant stakeholders, internal and external.
Provide feedback to data owner in case of deviations. Monitor, verify and correct reports prior to submittal, such as time registration overviews, KPI reports, vendor reports, crew changes lists, etc.
Arrange transport and accommodation for site personnel travelling to /from Project in line with Project specific transport concept. Organize and manage crew changes to/from specific site location by producing crew change manifests per defined format based on manning plans.
Coordinate with Site Management and Marine Coordinator and update transport manifests.
Act as first face and point of contact to visitors and site personnel to/from site, as receptionist including reporting, data entry, keeping visitor log and answering phone calls.
Organize, arrange and coordinate meetings on site. Prepare, distribute and file meeting minutes.
Comply with the Environment, Health & Safety rules on Site. Active support through participation in toolbox talks and safety campaigns.
Track stocks of office supplies and place orders when necessary.
PO creation and budget checking when necessary. (If Project requests it)
Update and maintain records and databases, such as personnel data/certificates/qualifications/training details into internal and customer system after verification of validity and of compliance.
Execute Site administrative activities and operations to secure efficiency and compliance with company policies.
Assist and train colleagues when necessary.

Your profile:

Expert within business administration – Structured and organized.
Advanced communication skills in multicultural environments.
English language proficiency.
Advanced IT Skills – MS Outlook, Office 365 (Word, Excel, One Drive)/
Familiarity with office management procedures preferably within the Offshore Wind Industry.
Proven experience as office / business administrator or relevant role. Qualifications in secretarial studies will be an advantage.

Start date: ASAP
Location: Eemshaven, Netherlands
Position: Contract
Hours per week: 40 hours