We are working on a fantastic opportunity to work for a major internatuional contractor provider in their office in Darmstadt

As Support Office Administration Assistant you will be responsible for:

Contract administration:
- preparation of financial data for customers
- processing 'Confirmations & Invoices' in customer's SAP system
- preparation/consolidation and tracking of customer documents, such as financial reports, minutes of meetings, timesheet (etc.)
- management / processing of timesheets
- managing / coordinating customer RfOs
- tracking and follow-up on governance requirements (i.e. leave booking, Serco Essentials training, training plan)
- BERs, overtime request handling

Invoice preparation and handling
- preparation of sales invoices (using SOUT) and credit memos (in SAP)
- sending sales invoices out to customers (email attachments or in customer system)
- support RTR during month end un-billed revenue preparations

Bid support (populating job specs for recruitment etc.)
General support of the daily contract management activities in Germany
General office communication and company representation
Organisation and administration of the reception area and office, including office purchase management
Reception and care of our guests and customers
Purchase management including quality assessments, expense tracking and reporting and raising purchase orders for stationery and hardware’s
Ordering and administration of mobile phones
Administration of company cars
Handling and logging incoming and outgoing correspondence, e.g. post, invoices, delivery notes
Uploading documents to Docusign.

Successful Candidate

Do you think you are the candidate we are looking for? See below what experience or knowledge you should bring:

The position requires a proactive person with excellent organizational skills, a meticulous attention to detail, and a hands-on mentality.
As the position is working with the German management team, being a good team player is essential.
Good communication skills are essential.
Computer literacy and good MS Excel and Word (Microsoft 365) skills are required for the position.
You should have a good educational background together with a successful proven experience in an administrative assistant or similar role.
Some financial/business experience/understanding and appropriate IT skills in combination with being a quick learner & able to process new things quickly is more important that professional/educational background.
Fluency in German and English is a prerequisite for the position.

Support Office Administartor