Required: Document Manager

We ARE Renewables is looking for a Document Manager, for one of our clients within the energy sector. You will be responsible for defining and implementing documentation and information management routines in order to ensure full transparency, traceability and control for the project.

Your responsibilities:
• Quality management on all documentation flows in DMS;
• Executing the client’s contractual documentation specifications (e.g. FIDIC, UAV etc);
• Aligns pro-actively with counterparts at contractors and internal colleague's, e.g. project team members;
• Signals systems improvements and contacts application responsible to implement changes to the system;
• Takes care of a complete archive in the applicable system(s) and looks after proper filing of the documents;
• Establish Project internal documentation filing based on the clients specifications and the project-specific requirements;
• Ensure a quality assurance in the document filing and coordination of document filing;
• Aligning with experts and teams within LPO and various other departments within the company.
• Training Coordination and, if necessary, carrying out or organizing training for
management and documents controller in the project with respect to ThinkProject;
• Preparation and processing of documentation for the adoption by the operation;
• Define, implement and execute documentation procedures for the project;
• Register and Implement lessons learned to realize continuously improvement;
• Control and manage the process of the final handover documentation (based on the clients specification) and in concordance with and according the stakeholders;
• In cooperations with project teams and the quality Manager control and manage the Terra process and required documentation for approval with the end-users;
• Preparation of figures and statistics for the (project) management (reporting).

The activities will approximately consist of:
• 60% hands on documentation works (monitoring documentation processes);
• 40 % Controlling, Reporting, Supporting and advising.

Your profile:
• You have completed at least a relevant education on HBO level and affinity with ICT;
• You have proven knowledge and experience (3 years +) of organizing documentation and information streams in complex project organizations preferable in the infrastructural/offshore field;
• You have good communication skills and are able to organize and schedule activities well;
• You show initiative, you are analytic, sensitive, aware of different interest and capable of balanced judgment;
• You are able to present yourself towards internal and external stakeholders;
• Knowledge in one or more document management systems;
• You are dynamic, enthusiastic, intrinsically motivated, you take your responsibility and ownership (committed); no 'nine to five-mentality';
• You are able to functionally manage and give direction to a team of documentation specialists in Arnhem and on Fabrication sites and you are a team player yourself;
• Experience with SharePoint is a must;
• Excellent knowledge of MS Office products (Word, Excel, PowerPoint);
• You are fluent in English, both verbally and in writing. Dutch is a pré!;
• Able to travel for work to locations in- and outside of the Netherlands for multiple days in a row.

• Duty station for this position is Arnhem (Rijnpoort) however regular attendance on site locations (Wijk aan Zee once a week, Hoboken once in the two/three weeks and sometimes travel to contractors in and outside Europe;

Location: Arnhem
Hours per week: 40 hours
Intended period: 31^st of March 2024
Option to extend: NO
Employment type: Contract/Freelance