**LOOKING FOR FILIPINOS OR PHILIPPINES - BASED CANDIDATES**

Position: CR Executive Assistant/Bookkeeper
Working Hours: Monday to Friday; 9:00 AM to 6:00 PM EST | 9:00 PM to 6:00 AM PH Time (can be flexible or just a few hours of overlap)
Salary Range: $1,000 - $1,400/month
Holiday: US and Philippine Holidays (need ample notice on PH holidays)

About the company:
We are seeking an Executive Assistant who would be responsible for providing high-level administrative support to executives, ensuring smooth day-to-day operations, and enabling the executives to focus on strategic tasks. The assistant would manage schedules, handle communications, organize meetings, and perform various administrative tasks to streamline the executive's workload and improve overall efficiency.

Duties and Responsibilities:

Calendar Management:
Prioritize tasks, and coordinate appointments, meetings, and events.
Maintain and manage the executive's personal and professional calendars.
Implement systems to organize inboxes such as labels, folders, and fillers
Ensure personal commitments and downtime are scheduled to maintain a healthy work-life balance

Communication Handling:
Handle correspondence, emails, phone calls, and other communications.
Draft and respond to correspondence on behalf of the executive.
Manage GoHighLevel communication channels

Project Oversight:
Assist in planning, executing, and managing various projects related to a roofing and solar company.
Collaborate with teams to ensure project success.

Task Management:
Handle a variety of administrative tasks to keep the executive focused on
higher-level responsibilities.
Prioritize and complete tasks on the executive's to-do list.

Travel Coordination:
Arrange travel plans, including flights, accommodations, and itineraries.

Ensure all travel details are well-organized and communicated.

Meeting Preparation:

Prepare agendas and materials for meetings.
Take and distribute minutes, and follow up on action items.

Personal Assistance:
Conduct research and gather information for decision-making
Oversee day-to-day operations
Assist with personal tasks and errands as needed
Maintain confidentiality and handle sensitive information with

Financial Administration:
Assist with invoicing, keeping track of expenses, and organization.
Cross-reference bank statements with accounting software to confirm accuracy.

Requirements:

At least 2 years of relevant experience in the role.
Knowledge of civil litigation procedures and legal terminology.
Experience in legal research and document drafting.
Proficient in Microsoft Office 365 (particularly Excel) and Google Workspace.
Experience in Notion is a huge plus.
Consistently reviewing and ensuring progress on our goals and objectives each week or month is essential for accountability.
High attention to detail and ability to manage multiple tasks simultaneously.
Self-starter that requires minimal supervision.
Experience in roofing, construction, or solar energy industries is highly preferred.

Note: We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Executive Assistant/Bookkeeping - 2478