ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece and Cyprus. With more than 50 years of experience, we specialize in assessing and recruiting Senior to Middle-Level Executives across all sectors.

On behalf of our client, a leading International Group of Companies, we are seeking a driven and ambitious Project Coordinator to join the team based at their HQ in Nicosia, Cyprus.

Project Coordinator - Ref. (5684/PC/ESS/CY)

Duties & Responsibilities:

Project Coordination:
- Assist in the planning, execution, and monitoring of projects from inception to completion.
- Coordinate with project managers, engineers, and other team members to ensure that project timelines, budgets, and quality standards are met.
- Prepare project schedules, track progress, and report on project status to stakeholders.
- Organize and facilitate project meetings, including preparing agendas, taking minutes, and following up on action items.
Administrative Support:
- Manage daily administrative tasks, such as maintaining project documentation, filing reports, and updating project management software.
- Assist with the preparation and distribution of project-related documents, including proposals, contracts, and presentations.
- Handle correspondence, scheduling, and travel arrangements for project team members.
- Ensure compliance with company policies, procedures, and industry regulations.
Business Analysis:
- Conduct research and data analysis to support project planning and decision-making processes.
- Analyze project performance metrics and provide insights to improve efficiency and effectiveness.
- Assist in the development of business cases, project charters, and cost-benefit analyses.
- Collaborate with finance and accounting teams to track project budgets, forecasts, and expenditures.
Stakeholder Management:
- Serve as a point of contact for internal and external stakeholders, addressing inquiries and providing updates as needed.
- Foster positive relationships with clients, vendors, and other stakeholders to ensure project success.
- Support the project team in managing change requests and resolving project-related issues.

Requirements:

Bachelor’s degree in Business Administration, Engineering, Project Management, or a related field.
3 years of experience in project coordination, preferably within the oil and gas industry.
Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
Excellent written and verbal communication skills, with attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software (e.g., MS Project, Asana, Trello).
Strong analytical skills and experience in business analysis or financial modeling.
Ability to work independently and collaboratively in a team environment.
Knowledge of oil and gas industry standards and regulations is a plus.

Benefits:
Our client provides a competitive salary with performance bonuses, comprehensive health, dental, and vision insurance, and opportunities for career growth. You'll work in a collaborative and inclusive environment where your contributions are valued.

Administrative Project Coordinator