Job Purpose:

To purchase material and equipment required by the company at the optimum quality and price to meet operational and customer requirements.

Job Specification:

1- Negotiate the purchase of material and equipment required by the company, ensuring that they meet specifications and can be delivered at the correct time, at the most favourable prices and minimize advances.

2- Negotiate the purchase of services required by the company, ensuring that they follow related scope of work, and can be performed within time limits, at the most favourable prices and minimize advances.

3- Attend site requirements (PR) or assigned tasks, issue RFQ/RFP

4- Update PR status in the ERP system regularly

5- Review proposals, prepare comparative statements, negotiate terms, prepare commitments (i.e. POs and contracts) and monitor deliveries.

6- Issue purchase orders and expedite delivery of materials and services.

7- Update PO status in the ERP system regularly

8- Issue and administer contracts and ensure all terms and conditions are met.

9- Monitor contracts and purchase orders to ensure that they are reviewed and modified to meet changes in requirements.

10- Maintain and prioritize the updated status list of requirements.

11- Follow up with the concerned persons to ensure site priority are fulfilled.

12- Maintain an awareness of quantities of stocks of materials and equipment to ensure that shortages are avoided.

13- Maintain business relationship with key vendors.

14- Measure supplier performance and ensure the management of relationship with major and critical suppliers for the company, coordinating with all relevant departments. In particular is responsible to organize performance reviews, including H&S performance on site.

15- Report any significant supply problems to ensure that departments and functions are kept aware of any potential difficulties.

16- Ensure process and records keeping are in auditable way to access directly.

17- Internal Audit occasionally all operational routines for correctness.

18- Contact/follow up concerned parties to solve any existing issues / rejection / advance.

19- Local and global logistics.

20- Quarterly reports

21- Saving recording

22- Optimization of procurement process

23- Quarterly Company Assessment form (CAF) for key suppliers (kept record)

24- Arrange Credit facility (kept records)

25- Sourcing new vendors (Kept record) and register them in the ERP system

Health, Safety and Environment

1- Compliance to OHSAS, EMS & others standards.

2- General safety awareness and understanding

Others

1- Adheres to Company Policies and Procedures

2- Behaves in a responsible way & lives with the values of the company.

3- Undertakes other duties that may be reasonably expected to be carried out

Procurement officer