Bookkeeper/Accountant

We rely on a meticulous financial system to drive our business forward. The accounts payable (AP) department keeps that system running smoothly by managing cash flow and paying vendors and suppliers. We are searching for a skilled financial specialist to join our AP team to help process, track and record payments in an accurate, efficient and timely manner. The AP specialist will have a daily ongoing impact on financial transactions that will help keep us on track, on time and on good terms with our valued vendors.

Objectives of this role

Support the company in optimizing its financial transactions and systems
Strengthen and grow our relationships with vendors and suppliers
Assist in streamlining and improving the accounts payable process throughout our electronic filing system
Exercise integrity and confidentiality in financial reporting

Responsibilities

Save invoices in our electronic filing system (cloud based) by property and by month
Perform invoice and general ledger data entry in our software suite (Rent Manager)
Interact with suppliers via phone and/or email when invoices are discrepant
Analyze AP billing for data validity (i.e. does the invoiced amount look right)
Send and obtain weekly approval on AP billing
Assist senior financial officers as needed
Payroll data entry
- - Recurring billing – Repetitive monthly expenses (e.g. mortgages, property insurance, trash, water, gas, electric, etc…)
  - Property specific billing. Expenses related to a property’s operations (e.g. maintenance, unit turnover after a tenant moves out, annual inspections, common area repairs, etc…
Review invoices for appropriate documentation and approval prior to payment
Understand the nature of different billing types within the company

Required skills and qualifications

High school diploma or equivalent
Minimum of 2 years experience or background in the basic principles of finance, accounting and bookkeeping
Superb time management skills
High attention to detail
Ability to maintain confidentiality of all company and partner information
Working knowledge of digital filing in cloud based operations

Preferred skills and qualifications

Associate’s degree or equivalent
Strong mathematical skills
Experience in accounts payable (or accounts receivable)
Experience with accounting software and online platforms (Rent Manger or QuickBooks)