***LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES***

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position: Admin Assistant (Full-time)
Salary: up to 1,000 USD

ABOUT THE COMPANY:

We are a privately owned electrical contractor, commencing operations in Queensland, Australia in 1996. Our company is the preferred electrical contractor for thousands of Queensland homeowners, businesses and holds a wide array of long standing government and private maintenance contracts. We specialize in providing reliable, cost-effective, and efficient solutions to our clients in the residential, industrial and government sectors.

We understand the unique challenges and requirements of working in these environments and have developed specialized expertise in delivering projects that meet the highest standards of quality, safety, and compliance. We have specific knowledge, licensing and accreditation for the full spectrum of electrical contracting works on small commercial sites such as (shops, restaurants, shops, office spaces) through to large scale commercial, industrial and government sites including major Shopping Centres, Hospitals, Schools, Farms, Airports.

The company is comprised of 50+ technicians, 20 apprentices and a highly skilled back office staff of 15. There is a strong sense of teamwork and unity within the team, and a culture of going the extra mile and helping out our team mates when needed to get the job done. It is a supportive environment with great opportunity to grow personally and professionally with exposure to many different sectors and types of work in the electrical sector.

ABOUT THE ROLE:

We are currently seeking an Admin Assistant to provide comprehensive support to our office staff in managing files, job reports, and images related to our ongoing projects. The ideal candidate will be a multitasking wizard, comfortable working within the Microsoft 365 environment, and bringing a high level of attention to detail to every task.

SCOPE OF WORK:

Collating, formatting, organising and managing of files within our Sharepoint environment.
Jumping between our job management system and making notes, corroborating information and ensuring data accuracy.
Saving and converting files to and from different formats as needed. (PDF, Xlsx, JPG, Docx)
Utilising tools within the Microsoft 365 environment and following best practices.
Demonstrating great Excel skills for efficient data management.
Managing images and reports with a keen eye for detail.
Familiarity with Simpro, our job management system/CRM, is a big plus.
Exercising common sense and initiative in problem-solving.

MINIMUM REQUIREMENTS:

Strong English – written and spoken and able to perform basic client interactions via email.
Great listener and able to follow instructions.
Strong task and time management and the ability to juggle and prioritize multiple tasks at one time.
Proficiency in Microsoft 365 tools, SharePoint, Outlook, Excel, Word.
Intermediate Excel skills for effective data management and formatting.
Experience in saving and converting files between formats, including PDF, XLSX, JPG
Ability to manage images and reports with a high level of detail.
Familiarity with Simpro or similar job management systems/CRMs.
A minimum of 3 years of experience in administrative support roles.
Strong common sense and initiative and ability to complete tasks independently.

CG - Admin Assistant 2