Job Description: Procurement Manager

The Procurement Manager will oversee the sourcing and purchasing of materials, furnishings, fixtures, and equipment required for interior design and fit-out projects. The ideal candidate will have a strong background in procurement, particularly within the construction, design, or fit-out industry, and a keen eye for detail and quality. The Procurement Manager will be responsible for managing supplier relationships, building a varied and resilient supply chain, negotiating contracts—focusing on value engineering—and ensuring timely and cost-effective delivery of goods and services for various projects.

Key Responsibilities:

Procurement Strategy:

Develop and implement effective procurement strategies and processes in line with company objectives, focusing on cost control, quality, and timely delivery.

Supplier Management:

Identify, evaluate, and maintain relationships with key suppliers and subcontractors to ensure the best quality and competitive pricing for all materials and furnishings.
Manage suppliers across categories including MEP, HVAC, gypsum, civil, carpentry, and glass works.

Supplier Sourcing:

Identify and onboard overseas suppliers for lighting, sanitaryware, tiles, marble, carpets, loose furniture (residential, office, hospitality), wallpapers, fabrics, curtains, interior accessories, and artwork.

Negotiation and Contract Management:

Negotiate pricing, terms, and delivery schedules with suppliers.
Draft and manage procurement contracts to ensure compliance with legal and company standards.

Budget Management:

Collaborate with project managers and design teams to develop material and equipment budgets for each project.
Monitor procurement costs and ensure they align with project budgets.
Identify cost-saving opportunities at every stage.

Inventory Management:

Oversee inventory levels for essential materials and products to ensure the timely availability of items for ongoing projects.

Vendor Performance Development and Monitoring:

Create effective evaluation criteria to track vendor performance, ensuring they meet quality standards, delivery timelines, and cost requirements.

Market Research:

Stay up to date with industry trends and new products to suggest innovative and cost-effective solutions for projects.

Risk Management:

Identify potential supply chain risks and develop contingency plans to mitigate delays or disruptions.

Quality Control:

Ensure all materials and services meet required specifications and quality standards.
Inspect samples and oversee material testing to guarantee quality.
Implement technology-driven solutions for procurement and supply chain management.

Collaboration with Project Teams:

Work closely with project managers, interior designers, and other departments to ensure seamless integration of procurement needs with project timelines.

Required Qualifications and Skills:

Bachelor's degree in Business Administration, Supply Chain Management, Interior Design, Construction Management, or a related field.
Minimum of 5 years of experience in procurement, with at least 2 years in the interior design or fit-out industry.
Strong understanding of procurement processes and supply chain management, including sourcing, negotiating, and managing suppliers.
Proven experience in managing budgets, contracts, and project timelines.
Exceptional negotiation and communication skills.
Detail-oriented with a keen focus on quality, cost control, and risk management.
Strong organizational and multitasking skills, with the ability to handle multiple projects simultaneously.
Proficiency in procurement software and Microsoft Office Suite.
Fluent English speaking and writing skills.

Preferred Qualifications:

Master’s degree or professional certifications in procurement (e.g., CIPS, CPSM).
Experience with sustainable materials and procurement practices.
Familiarity with local and international supply chains for interior design and construction products.
Awareness of the luxury interior market and standards of customer expectation.