Role Overview:

As the Executive Assistant to the senior MD, you will play a critical role in managing the day-to-day operations of the office and assisting in the strategic initiatives of the company. You will be the key point of contact for internal and external stakeholders, helping to streamline operations, manage the MD's calendar, coordinate meetings, and ensure the efficient execution of high-priority projects. Your ability to handle confidential matters, multitask, and maintain a high level of professionalism in a fast-paced environment will be essential to the success of the MD and the company as a whole.

Key Responsibilities:

Executive Support: Provide high-level administrative support to the MD, including managing the calendar, scheduling appointments, and coordinating meetings and travel arrangements.
Communication: Act as a liaison between the MD and internal teams, clients, business partners, and external stakeholders. Draft and edit communications, presentations, and reports.
Project Coordination: Assist in the coordination and follow-up of key projects, ensuring timely delivery and alignment with company goals.
Documentation Management: Organize and maintain documents, reports, and files systematically to ensure easy access and retrieval.
Confidentiality: Handle sensitive and confidential information with discretion and integrity.
Meeting Coordination: Prepare materials for meetings, take notes, and ensure that follow-up actions are executed.
Travel and Event Planning: Manage travel logistics, itineraries, and expenses. Coordinate internal and external events, such as board meetings, corporate events, and client functions.
Operational Efficiency: Implement processes to improve the efficiency and productivity of the office and support the MD in achieving business objectives.
Ad-hoc Support: Provide support with various administrative tasks, as required, and step in to manage additional responsibilities as needed.

Candidate Profile:

Experience 10-15 years of experience as an Executive Assistant or Personal Assistant, in construction, hospitality, or service-oriented industry. Candidates with experience working with senior executives in high-growth or fast-paced environments will be preferred.
Education: Any Graduate, Any Post Graduate

Skills:

Strong organizational and time-management skills.
Excellent communication skills, both verbal and written, with the ability to interact professionally with senior leadership, clients, and other stakeholders.
High attention to detail and a proactive approach to managing tasks.
Ability to handle multiple tasks simultaneously in a fast-paced environment.
Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook), and familiarity with office management software.
Strong problem-solving skills and the ability to anticipate needs and proactively offer solutions.
A high level of professionalism and discretion in handling confidential information.
Ability to work independently and as part of a team, with strong interpersonal skills.
Experience in real estate development or the construction industry is an advantage.

Age Profile: Ideal candidates should be between 30-45 years of age.

Salary: Competitive and commensurate with experience, typically in the range of ₹7,00,000 to ₹12,00,000 per annum.

Company Profile:-
Our client is a 15-year-old Real Estate Firm that offers sophisticated turnkey solutions tailored to a wide spectrum of asset classes including residential, retail, commercial, educational institutions, and hospitality. The Company’s approach integrates deep industry insight with a commitment to quality that resonates across their diverse projects and portfolios. So far they have completed 24 Projects, 2.6 Million SQ ft., and many more prestigious projects are in the pipeline.

Executive Assistant/Executive Secretary to MD - Real Estate Firm