Position : Executive Assistant

Work Hours (Client) : Flexible with some overlap hours in Eastern Timezone (to be discussed with hired candidate)

Holidays : Unlimited PTO. Prior notice must be given

Pay Range : $1200 - $1500 USD/month

Duties and Responsibilities:

We need a Swiss Army knife type of hire, high level Executive Assistant—someone adaptable, resourceful, and capable of handling multiple business functions. This role will start as a generalist position, supporting different areas of the business, but will evolve into a more specialized and leadership-driven role as we grow. This role will also serve as my Personal Executive Assistant.

Manage and optimize production and fulfillment workflows while overseeing executive calendar scheduling, ensuring deadlines and commitments are efficiently prioritized.
Serve as a trusted personal EA to the executive, providing high-level support by managing personal schedules, task lists, travel arrangements, and personal bookings.
Act as the primary point of contact for vendor coordination and order tracking while organizing travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
Analyze operational bottlenecks, identify key improvement areas, and implement data-driven solutions while tracking project tasks and ensuring timely execution.
Develop and refine scalable systems and Standard Operating Procedures (SOPs) to enhance efficiency and support both operational and administrative success.
Assist internal teams to address process inefficiencies, coordinate meetings, prepare agendas, and capture action points for follow-up.

Minimum Requirements:

Relevant Executive Assistant/Virtual Assistant experience with exposure to driving operations and implementing company processes and procedures is highly desirable
Familiarity with Google Workspace, Quickbooks, Canva, Shopify is nice to have
Fluent English (both written and spoken)
Strong organizational and problem-solving skills
Ability to work independently and take initiative
Experience with custom apparel, Greek Life organizations, or production workflows is a big plus
Familiarity with order fulfillment, logistics, or supply chain management is a bonus

Executive Assistant PH - 10850