Job Title: Private Personal Assistant - Arabic speaker

Job Reference: 2474

Location: Dubai with travel to Oman

Salary: 12,000 AED

Accommodation: Provided

Start Date: ASAP

We are seeking a highly organized and proactive Private Personal Assistant to support the lady of the house in managing her private and personal matters. The ideal candidate will be responsible for a broad range of activities including running errands, managing the wardrobe, coordinating schedules, and liaising with household staff. The family resides in both Dubai and Oman, with the majority of time spent in Dubai. This role requires flexibility with travel and adaptability to varying schedules.

Key Responsibilities:
Administrative Support:

Manage and maintain the s calendar, including scheduling meetings, appointments, and travel arrangements. Strong knowledge of MS Office Suite.

Screen and prioritize emails, phone calls, and other communications for the Client. Excellent communication, able to work in a versatile environment.

Prepare and edit correspondence, reports, presentations, and other documents as needed.

Coordinate meetings, including preparing agendas, taking notes, and following up on action items.

Handle confidential information with a high level of discretion and professionalism.

Booking appointments and arranging travel.

Organizing and coordinating small- and large-scale events for family gatherings.

Regularly follow up on checklists and ensure completion of daily repetitive tasks.
Managing household accounts

Household and Personal Tasks:

Assist with personal errands and tasks as requested by the Client,
Manage the Client’s household needs, including coordinating with household staff and vendors. Able to manage vendor group text messages, high attention to detail and strong communication.

Organize areas around the house and handle cleaning assignments such as cleaning restrooms, dishes, laundry, sweeping, mopping, etc. Hands-on tasks. Stocking and inventory on household items as needed.

Run errands for the family and ensure timely completion.

Perform postal and shopping activities. Grocery shopping and online shopping weekly.

Team Management

Build and sustain a team that consistently and executes our non-negotiable standards by developing capability, passion, accountability, and pride.
Turnover/Staffing Guidelines

Internal staff selection

Household Initiatives

Selection of local vendors (gardeners, plumbers, landscapers)

Emergency Maintenance priorities

Chef, PA selection, termination, payroll, discipline, performance management

Actions to address legal, risk management, and compliance issues.

Household Budget (future)

Training personnel

Proficiency and Skills:

Proficiency with Microsoft Word, Excel, PowerPoint, and other office software.

Strong computer skills and ability to quickly learn new technologies.

Demonstrated phone etiquette skills, including answering and managing calls professionally.

Detail-oriented with the ability to take initiative and solve problems independently.

Ability to work independently and manage multiple tasks with minimal supervision.

Adaptable and quick to learn new tasks and responsibilities.

Maintain the cleanliness and organization of the home office environment.

Proven experience as a Household manager, Personal Assistant, Executive Assistant, or in a similar role.

Strong organizational and time-management skills.

Excellent written and verbal communication skills.

High level of discretion and confidentiality.

Valid driver’s license and reliable transportation is required.

Willingness to perform household tasks, including dishwashing, when needed.

Additional Responsibilities:

Open availability to work and adjust to varying daily work hours. Flexible to work 8am-8pm (10 hours of work)

Complete any other projects or tasks as assigned by the Client.
Available to come for trials.

Compensation and Benefits:

Salary: Fixed salary DOE

Comprehensive benefits package, including medical, dental, vision, and paid time off.

Opportunities for professional growth and development within the company.

Arabic Speaking Private Personal Assistant, Dubai/Oman - 2474