Job Title: Executive Assistant

Location: Remote

Salary Range: $800-$1000/month per month depending on experience

Performance Bonuses: Potential to earn up to $1300/month based on performance

Job Type: Full-Time (40 hours/week, 5 days a week)

Working Hours: 10:00 AM - 6:00 PM EST

Job Description:

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to join our team and assist our client with a wide range of personal and business tasks. This position is a multifaceted role which requires an Assistant for biotech-related tasks, real estate portfolio management, and personal errands. ideal for someone with a "go-getter" attitude who is comfortable taking initiative, is good at problem-solving, and thrives in a fast-paced environment. The Executive Assistant will support our client's real estate portfolio, handle administrative duties, manage communication, and assist with other day-to-day business needs.

Key Responsibilities:

Provide administrative support for both personal and business-related tasks.
Manage emails, calendar scheduling, and meeting coordination using Microsoft Office tools (Outlook, Excel, PowerPoint).
Manage reservations and appointments for personal and business-related events.
Communicate effectively using Office 365 tools, ChatGPT, and iPhone to ensure efficiency and productivity.
Handle other ad hoc tasks as requested, displaying excellent time management and organizational skills.
Be resourceful and capable of figuring out solutions independently when given new tasks or challenges.

Leasing & Client Relations:

Act as the first point of contact for prospective tenants, answering inquiries and following up with leads.
Assist in managing the leasing process, including application collection, lease agreements, and move-in coordination.

Assist with marketing campaigns to promote vacancies and attract qualified tenants.
Stay informed about local market trends and competitor pricing

Data Analysis & Reporting (Power BI):

Develop and maintain PowerBI dashboards to track leasing activity, occupancy rates, revenue, and other key performance metrics.
Generate detailed reports on leasing performance, tenant retention, and market trends, providing insights for management decision-making.
Utilize PowerBI to identify areas for process improvement and recommend data-driven strategies to enhance leasing operations.
Provide regular updates to management on leasing performance and business metrics.

Qualifications:

At least 2 - 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint), Email, and PowerBI
Must be comfortable and experienced with tools like DocuSign and Office 365.
Excellent verbal and written communication skills.
Strong interpersonal skills; ability to engage with clients, vendors, and real estate investors.
Highly organized and detail-oriented with the ability to handle multiple tasks simultaneously.
Proactive and self-motivated, with a “can-do” attitude and the ability to figure things out independently.
Experience with iPhone and related mobile productivity tools is a plus.
Ability to work remotely, with occasional in-person work required in Philadelphia.

Preferred Skills:

Familiarity with the real estate industry and processes is a plus.
Experience in managing schedules and booking reservations.
Previous experience working with clients or executives in a fast-paced environment.

Virtual Assistant