Position Highlights:

Full-time, on-site position
Location: Wilmette, IL
Salary: $80K-$90K annually
Opportunity to build and grow skills in a growing organization
Generous benefits package

Company Overview:

Founded in 2008, Our Place is dedicated to supporting teens and adults with intellectual and developmental disabilities so that they can live meaningful, productive, socially connected lives in their home community.

Our Place serves approximately 100 participants through an array of community-based, online and in-person programs. They are known throughout the north suburbs of Chicago as a relationship-based, inclusive organization, small enough to be creative, and large enough to make an impact. Their building is located at 1020 Forest Ave in Wilmette in a beautiful stone church building.

Position Overview:

The Operations and Finance Manager oversees daily operations, ensuring efficiency, compliance, and effectiveness in support of our mission. This role manages administrative functions, financial processes, human resources, and facilities to maintain smooth organizational functioning. The ideal candidate is a proactive problem solver with strong organizational skills, team orientation and the ability to manage multiple priorities. The position reports directly to the Executive Director. This role has supervisory responsibility for the facilities coordinator.

What You Will Be Responsible For:

Financial Management

Oversee daily finance operations, including accounts payable/receivable, payroll, cash flow, banking, vendor payments, and credit card management.
Track program fees, administer financial assistance, and maintain accurate records in collaboration with our third-party finance partner (Ledger)
Partner with the Executive Director, Treasurer, and Finance Committee on budgeting and reporting
Coordinate annual audits, tax preparation, and maintain compliance with nonprofit financial standards
Ensure proper insurance coverage in all areas: general liability, worker’s comp, umbrella, D&O, auto, and more
Manage financial systems and implement process improvements for transparency and efficiency.

Operations Management

Oversee office operations, including purchasing, disbursements, and grant/financial reporting
Manage organizational policies, procedures, and internal controls to safeguard assets and streamline workflows
Provide responsive customer support to families, donors, staff, and vendors
Implement automation tools such as online payment portals and expense management systems
Maintain legal, insurance, and risk management documentation
Partner with the Administrative Assistant and lead cross-functional projects to improve organizational effectiveness

Human Resources

Serve as the internal point of contact for payroll and benefits administration—including healthcare, 403(b), PTO tracking, and life/disability insurance—by providing necessary information to our third-party vendor, Ledgers
Ensure compliance with labor laws and HR policies, support hiring, onboarding/offboarding, and maintain accurate personnel records
Conduct workers' compensation audits and manage insurance filings
Support open enrollment and serve as point of contact for HR-related matters

Facilities Oversight

Provide oversight of building and grounds maintenance in collaboration with, and supervision of, the Facilities Coordinator.
Support facility renovations for accessibility and safety; develop and implement emergency preparedness and security plans
Serve as liaison to village officials and attend Facilities Committee meetings

What You Bring to the Role:

Bachelor’s degree required
5+ years of experience in finance and operations, ideally in a nonprofit setting
Strong knowledge of accounting principles and systems (QuickBooks required)
Experience with budgets ranging from $1M–$5M
Proficient in Microsoft 365 and Google Workspace; experience with Little Green Light and OneCause is a plus
Familiarity with HR policies, benefits, and compliance best practices
A strategic thinker with strong financial and operational acumen
A natural problem solver who thrives in a collaborative, hands-on environment
Passionate about service and creating opportunities for people with disabilities
Organized, detail-oriented, and ready to grow into broader leadership

Compensation, Benefits, and Job Structure:

This is a full-time, salaried position with an annual salary of $80,000 - $90,000, based on experience. Benefits include an annual holiday bonus, 18 PTO days, and 10-12 paid holidays. The role offers health, dental, and vision insurance (Blue Cross Blue Shield), plus life, LTD, and STD. A 403(b) retirement plan with an employer match is also provided. This position is fully onsite in Wilmette, IL, with a Monday-Friday schedule.

Finance and Operations Manager (Full-ti...