At Near, we help top talent in Latin America find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.

This is a fully remote role to work for our US-based clients, a fast-growing mental health company led by a visionary, fast-moving CEO. We are looking for a sharp, organized, and tech-savvy Executive Assistant who thrives on structure, loves problem-solving, and brings strong initiative to the table. This role is for someone who can take full ownership of supporting the CEO, manage day-to-day priorities with minimal direction, and bring calm to chaos in a high-growth environment.

Candidates in any country in Latin America are encouraged to apply.

Responsibilities

1. Calendar & Scheduling Management

Manage and optimize the CEO’s calendar with precision—business meetings, personal appointments, internal check-ins, and last-minute changes
Anticipate and resolve scheduling conflicts and ensure the CEO’s time is spent effectively

2. Inbox & Communication Management

Triage, organize, and draft responses in the CEO’s inbox
Ensure priority messages are addressed and deadlines are met
Communicate on behalf of the CEO with internal team members, vendors, and external contacts
Make professional phone calls on the CEO’s behalf as needed

3. Workflow & Task Prioritization

Act as the CEO’s gatekeeper—keeping track of tasks, project timelines, and priorities
Ensure high-priority items are completed, and the CEO is always prepared
Help move key initiatives forward by flagging delays or roadblocks

4. Online Account & Document Management

Manage logins, credentials, and online accounts used by the CEO and the business
Maintain digital filing systems and organize access to key business documents and tools

5. Tech Tools & Systems Support

Manage tools like Google Workspace (Gmail, Calendar, Docs, Sheets), Slack, Zoom, Monday.com, Constant Contact
Introduce new tools or automations to improve productivity and communication
Troubleshoot minor tech issues or coordinate solutions when needed

6. Collaboration & Coordination

Work closely with the Director of Operations and other department heads to ensure cross-functional alignment
Provide light project coordination, reminders, and follow-ups on internal deliverables
Assist with occasional graphic or document design using Canva or similar tools

7. Expense & Financial Tracking

Track the CEO’s business expenses and manage receipts, reimbursements, and vendor payments
Monitor and flag budget-related issues and support the finance team as needed

8. Travel & Logistics

Book and manage domestic and international travel for the CEO
Handle all related logistics including flights, accommodations, transportation, and itinerary coordination
Adjust plans quickly and efficiently when changes arise

Requirements

Proven experience supporting a high-level executive or founder
Excellent written and verbal communication
Strong command of G Suite, project management tools (e.g., Asana, Trello, Monday.com), Constant Contact, Zoom, Slack
Experience managing multiple calendars, priorities, and internal coordination
Type A, ultra-organized, and resourceful—you get things done
Tech-savvy with a love for building structure and improving systems
Confident communicator who can speak up, push back when needed, and protect the CEO’s priorities
Discreet and professional—comfortable handling confidential information
Able to work independently, juggle priorities, and make decisions on the fly
Bonus: familiarity with the mental health or healthcare industry
Bonus: graphic design skills (Canva, Adobe Express)

Perks- What's in it for you

Join a fast-growing company in the mental health space.
Compensation range: $1,000 - $1,500 per month. Please note that the final offer may vary based on the candidate's seniority, specific skill set, and performance throughout the evaluation and interview process.
Fully remote job.
Working hours: Monday - Friday, 9 am - 6 pm EST.