Finance & Operations Associate – TOR

Location:	Amman, Jordan
Reporting Manager:	Corporate Services Manager
Start date:	N/A
Duration:	Permanent
Type:	Full-time, grade B
Remuneration:	$1,200-1,500 per month, depending on level of experience and qualifications, plus benefits.
Language requirements	English, Arabic and French required

MAGENTA is a leading Social and Behavioural Change (SBC) agency that specialises in understanding human decision-making processes in order to design solutions for relevant and impactful solutions to some of the most challenging problems of our time. We implement programmes across the Middle East & North Africa, Africa, Asia, Latin America and The Caribbean using the latest in behavioural science principles and a rigorous approach to research, strategy, campaign design and implementation.
Our client base includes UN agencies, INGOs, the FCDO, the US government and the private sector. We aim to amplify the voices of local actors while bringing international expertise and methodological rigour. To do so, we partner with civil society, creative agencies, media and academics to design innovative, relevant and impactful solutions to some of the most challenging problems of our time. Whether we are aiming to shift parenting practices to improve children’s outcomes or to understand how social norms underpin corruption, we always go the extra mile to ensure we can create positive impact for some of the most underserved populations in the world.
MAGENTA is made up of four regional teams and four departments: Middle East & North Africa, Asia, Africa, Latin America & the Caribbean, the MAGENTA Lab, Corporate Services, Growth & Marketing and Technical & Programme. This role will be part of the Corporate Services department and will be focused on supporting finance and administrative requirements of the other regions and departments.
The position will work under the guidance of Operations Manager for all operations and finance tasks and work collaboratively as part of the Corporate Services Department while representing Operations in the regions. The role is suitable for an exceptional individual who is a fast learner, dynamic, organised, and eager to continuously find ways to make things more efficient and productive for the MAGENTA team.
RESPONSIBILITIES
The Finance & Operations Associate will be leading on all finance and administration tasks for the designated teams, supporting other departments also as required.

Contract Management

Reads and is familiar with each project’s contractual agreement to be familiar with contract requirements and conditions
Reviews contracts upon award and notes any usual compliance or operational requirements
Participates in project kick-off meetings to represent Operations needs

People and Culture (HR)

Updates MAGENTA’s personnel trackers and databases on a timely basis.
Implements the full lifecycle of recruitment of new staff – from advertisement, to scheduling interviews, and issuing offer letters and contracts.
Onboards new staff while following MAGENTA’s onboarding procedures, ensuring staff are well equipped in terms of inductions and all admin support required.
Offboards staff while following MAGENTA’s offboarding procedures – prepare settlements and separations agreements and follow all admin requirements to ensure efficient offboarding.
Implements P&C policies and systems across the department and be the focal point for any P&C related questions.

Procurement

Manages, tracks, and processes procurement requests in line with procurement policy, including conducting competitive procurements, creating vendor agreements, and ensuring compliance.
Promotes excellent value for money with all purchases by conducting negotiations with vendors and reviewing agreements.
Maintains the vendor and contract databases ensuring information is up to date.
Implements procurement policies and systems across the department and serves as the focal point for any procurement related questions.
Identifies areas of process improvement or training needs within the regional staff and makes recommendations to the Operations Manager

Administration

Supports the travel process, including travel budgeting, flight booking, accommodation booking, creating travel information forms, visas etc.
Maintains up to date records of company assets.
Supports and implements the process of obtaining residencies, work permits, or visas for MAGENTA staff and travelers as needed.
Provides ad-hoc administrative support on project-level and corporate-level operations at the request of Regional Directors and Operations Manager respectively.

Growth

Supports in operational requirements of proposal developments including any procurement quotes, administrative proposal forms, or submission requirements

Finance

Conducts monthly project financial reconciliations with team leads.
Assists Accountant in collection and recording of financial transactions related in MAGENTA’s ERP system and reconciliation of spending on MAGENTA’s projects.
Prepares financial reports and payment requests.

Requirements & Competencies

Education

Relevant Bachelor’s degree;

Experience

1-3 years professional experience;
Prior experience in Operations, Administration, Finance, or Procurement preferred;
Ability to work effectively, respectfully and successfully with governments, clients, partners and other stakeholders in complex settings;
Excellent written and spoken English, Arabic and French is mandatory;
Technological and software fluency, including Office 365.

Key Competencies
The following are key competencies required for this position.

Reliability
Integrity
Critical thinking

CULTURAL FIT

Demonstrated adherence to MAGENTA’s core values: Authenticity, Transparency, Curiosity and Innovation;
Willingness to live, work and travel in developing/post-crisis settings;
Personable and demonstrated ability to build networks;
Comfortable in multi-cultural settings;
Entrepreneurial spirit and willingness to get hands dirty.

WORKING CONDITIONS

MAGENTA has a flexible working policy which promotes periods of remote working in the year

MAGENTA is committed to creating a diverse work environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.

Instructions

This is a call for CVs. MAGENTA will keep relevant CVs on hand for future hires. Applicants should submit a two-page CV and letter of motivation here. The letter of motivation should describe why you want to join the MAGENTA team, with a specific example of how your experience and skills can enhance MAGENTA’s work.