Job Description: Admin / Project Assistant
Position: Admin / Project Assistant
Location: Dubai, UAE
Joining Timeframe: Within 30 days maximum
Gender: Female candidates only (speaking Arabic is a plus)

About the Role:
We are seeking a dynamic and organized Admin / Project Assistant to join our team in Dubai. The ideal candidate will have a minimum of 3 years' experience in a similar role within the UAE, strong Microsoft Office skills, a basic understanding of accounting, and the ability to support project teams administratively and operationally. Familiarity with AutoCAD will be considered an advantage.

Key Responsibilities:

Provide administrative and clerical support to the Project Management team and management.
Coordinate and organize project documentation, reports, and schedules.
Prepare correspondence, memos, and presentations as needed.
Maintain and update internal databases, files, and records.
Assist with basic accounting tasks such as invoice tracking, petty cash management, and expense reports.
Liaise with suppliers, subcontractors, and consultants for administrative follow-up.
Handle telephone calls, emails, and visitors professionally and efficiently.
Support project site operations with logistical and documentation needs when required.
Manage office supplies inventory and place orders when necessary.
Assist in scheduling meetings, appointments, and travel arrangements.
Ensure smooth day-to-day operations at the front desk (when required), including welcoming guests.
Maintain confidentiality and ensure the security of sensitive company information.

Required Qualifications and Skills:

Minimum 3 years of proven experience in an administrative or project assistant role within Dubai, UAE.
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
Familiarity with AutoCAD (basic level) is a plus.
Basic knowledge of accounting and financial principles.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills in English.
Ability to work under pressure and meet deadlines.
Proactive, reliable, and able to work independently.
Presentable, professional, and customer-service oriented.

Additional Requirements:

Must be based in Dubai or willing to relocate immediately.
Available to join within a maximum of 30 days.