Administrator & Marketing Assistant

We’re an award-winning architectural practice with a strong UK presence and a global portfolio, specialising in thoughtful, research-led healthcare design. Our London studio is seeking a proactive and highly organised Administrator & Marketing Assistant to support the smooth running of the office and contribute to marketing efforts that reflect the quality and impact of our work.

What You'll Do

Office Administration

Be the first point of contact for the London office: answering calls, managing messages, and maintaining office supplies.
Support internal systems (e.g., timesheets, travel arrangements, holiday bookings).
Assist with project setup, invoicing support, and compiling internal reports.
Coordinate recruitment processes, onboarding, and occasional HR-related tasks.
Help organise team socials and maintain the studio's day-to-day operations.
Ensure documentation is in line with ISO standards (ISO9001 & ISO14001), and manage annual renewals (CHAS, PII, Cyber Essentials, RIBA Chartered Practice, etc.).

Marketing & Bids

Support bid submissions, helping to compile tender documentation using InDesign and MS Word.
Maintain marketing collateral (CVs, project sheets, templates).
Assist in producing internal and external newsletters.
Manage project portals and help coordinate submissions that showcase our design excellence.

General Duties

Adhere to health, safety, quality, and environmental policies.
Track time on tasks through weekly timesheets.

About You

Organised, detail-oriented and proactive.
Skilled in Microsoft Office (Word, Excel, PowerPoint).
Familiar with Adobe InDesign (or willing to learn quickly).
Comfortable working in a dynamic, creative studio environment.
Confident communicator and team player.

Why Join Us?

You’ll be part of a mission-led studio that’s shaping spaces that improve lives. You’ll work closely with friendly, experienced professionals and contribute to meaningful architecture. This role is ideal for someone who thrives on variety and values purpose-driven work.