Job Title: Paralegal

Overview

We are seeking a highly organized and detail-oriented Paralegal to support a fast-paced U.S.-based law firm. This role will play a critical part in case management, legal documentation, and administrative support, helping attorneys operate more efficiently and deliver exceptional client service.

The ideal candidate has strong experience in legal support, excellent communication skills, and the ability to work independently in a remote environment while aligning with U.S. business hours.

Key Responsibilities

Case Management & Legal Support

Assist attorneys with managing active case files from intake through resolution
Draft, review, and format legal documents including pleadings, motions, contracts, and correspondence
Maintain and organize case files, ensuring all documentation is accurate and up to date
Track deadlines, court dates, and filing requirements to ensure compliance

Client & Communication Support

Serve as a point of contact for clients, providing updates and gathering necessary documentation
Conduct client intake and maintain detailed case notes in CRM or case management systems
Communicate with courts, opposing counsel, and third parties as needed

Legal Research & Documentation

Conduct legal research and summarize findings for attorneys
Prepare discovery documents, exhibits, and evidence packets
Assist with trial preparation, including organizing materials and timelines

Administrative & Operational Support

Manage calendars, schedule meetings, and coordinate appointments
Handle document filing (electronic and physical, where applicable)
Support billing processes, time tracking, and invoicing where required
Ensure compliance with firm procedures and legal standards

Qualifications

Required

2+ years of experience as a paralegal or legal assistant
Strong understanding of U.S. legal terminology, processes, and documentation
Experience working with case management software (e.g., Clio, MyCase, PracticePanther, or similar)
Excellent written and verbal English communication skills
High attention to detail and strong organizational skills
Ability to work U.S. business hours (EST/CST/PST depending on firm needs)

Preferred

Paralegal certification or legal studies background
Experience supporting U.S.-based law firms remotely
Familiarity with specific practice areas (e.g., personal injury, family law, immigration, civil litigation)
Experience with document management systems and e-filing

Key Competencies

Detail-oriented and process-driven
Strong time management and ability to prioritize tasks
Proactive communicator with a client-service mindset
Ability to work independently with minimal supervision
High level of professionalism and confidentiality

Tools & Systems

Case management software (e.g., Clio, MyCase)
Microsoft Office / Google Workspace
Document management and e-signature tools
Communication tools (Slack, Zoom, email)

Working Conditions

Fully remote role
Must have reliable high-speed internet and a professional home office setup
Availability during U.S. working hours required

Success Metrics

Accuracy and timeliness of legal documentation
Effective case organization and deadline management
Responsiveness to attorneys and clients
Contribution to overall case efficiency and workflow improvement

Why This Role Matters

This position is essential in ensuring attorneys can focus on high-value legal work while maintaining efficient, compliant, and well-organized case operations. The right candidate will directly impact client satisfaction, case outcomes, and firm productivity.