Job Title: Executive Assistant to the CEO
Location: Remote
Work Hours: Align with U.S. Eastern Time Zone (EST)
Reports To: Chief Executive Officer (CEO)

About the Company
Our client is a mission-driven real estate and construction company dedicated to reimagining homeownership and building equitable, community-rooted housing solutions. They work at the intersection of development, sustainability, and social impact—renovating and building homes while supporting long-term wealth creation for historically excluded communities.

About the Role

We are seeking a highly organized and proactive Executive Assistant to support the CEO of a growing, purpose-driven company. The ideal candidate is a natural problem-solver, an excellent communicator, and thrives in a fast-paced environment. You’ll serve as a trusted right hand to the CEO—managing calendars, coordinating meetings, handling high-priority communications, and ensuring strategic initiatives stay on track.

This is a remote role for candidates based with a strong alignment to U.S. working hours (EST).

Key Responsibilities

Calendar & Schedule Management: Own and optimize the CEO’s calendar, ensuring efficient use of time and minimal conflicts across internal and external obligations.
Meeting Coordination: Organize, schedule, and prepare materials for meetings, calls, and presentations. Take notes, track action items, and follow up on deliverables.
Communication Support: Draft emails, memos, and executive correspondence on behalf of the CEO; manage inbox flow and prioritize messages as needed.
Operational Support: Assist with research, data entry, and preparation of reports and presentations related to business development, fundraising, or internal operations.
Task & Project Management: Help the CEO stay on top of critical tasks and deadlines; manage recurring check-ins and reminders for high-priority initiatives.
Travel & Logistics: Coordinate domestic travel itineraries, accommodations, and event logistics when needed.
Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.

Requirements

3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting C-level executives.
Exceptional written and verbal communication in English.
Highly proficient with Google Workspace (Docs, Sheets, Calendar, Drive) and productivity tools (e.g., Slack, Zoom, Notion, or similar).
Demonstrated ability to manage competing priorities and work with minimal oversight.
Strong emotional intelligence, discretion, and a proactive problem-solving mindset.
Comfortable in a dynamic, mission-driven environment with evolving priorities.

Preferred Qualifications

Experience supporting executives in U.S.-based startups or fast-growing impact organizations.
Familiarity with real estate, urban development, or social enterprise sectors.
Background in operations, project management, or internal communications.

Why Join Us?

Be a key player in a company that’s reshaping the future of equitable housing.
Work directly with a visionary CEO and help shape strategic initiatives from the inside.
Join a collaborative, remote-first team passionate about community, design, and impact.
Competitive compensation and growth opportunities in a high-trust environment.

Executive Assistant to CEO