Job Title: Executive Assistant to CEO
Location: GCC
Languages Required: Spanish, Portuguese, and English (Fluent)
Industry: Real Estate Investment & Development
Reporting To: Chief Executive Officer (CEO)
Employment Type: Full-Time | On-Site
Experience Required: Minimum 5 years at C-suite level

Position Overview

A prominent investment and development firm with global operations is seeking a highly skilled and proactive Executive Assistant to the CEO. This position will be based at the firm’s headquarters and requires fluency in Spanish, Portuguese, and English, to effectively manage executive-level communications across key regions in Latin America and Europe.

The successful candidate will play a vital role in enabling the CEO to operate efficiently and strategically. This includes managing high-level tasks, coordinating international engagements, and maintaining confidentiality while supporting a dynamic and fast-paced executive office.

Key Responsibilities

Act as the primary point of contact between the CEO and internal/external stakeholders.
Manage a complex calendar, prioritize meetings, and ensure optimal time management.
Coordinate international travel, visas, accommodations, and logistics.
Prepare high-level correspondence, reports, board materials, and presentations.
Handle confidential documents and sensitive business information with discretion.
Liaise across time zones with clients, partners, and internal departments in Europe and Latin America.
Monitor, respond to, and organize the CEO’s email and communication channels.
Support the CEO with personal administrative needs when required.
Track and follow up on key tasks, deadlines, and deliverables across the organization.

Requirements & Qualifications

Bachelor’s degree in Business Administration, Communications, or a related field.
Minimum of 5 years’ experience supporting a C-level executive, preferably in an international environment.
Native or fluent proficiency in Spanish, Portuguese, and English is mandatory.
Demonstrated ability to handle multiple tasks and work well under pressure.
High degree of professionalism, integrity, and discretion.
Excellent communication, writing, and interpersonal skills.
Proficient in MS Office Suite, especially Outlook, PowerPoint, and Excel.
Flexibility to accommodate occasional extended hours and travel coordination needs.

EA to the CEO