Position

Japanese bilingual Assistant Staff

Summary

We are seeking a bilingual (Japanese/English preferred) Assistant Staff to support our Chicago office operations. This role will primarily assist the East Region Manager with administrative and analytical tasks, as well as provide sales support to an East Coast–based Sales Representative. The position requires strong organizational, communication, and analytical skills, with the ability to handle multiple priorities in a fast-paced environment.

Essential Duties

Prepare and organize customer information from sales activities
Conduct preliminary research for new client visits
Post updates and reports into CRM system
Prepare meeting reports and maintain client records
Create industry-related reference materials (e.g., logistics news, tariffs, world affairs)
Prepare sales quotations and coordinate sales support tasks
Issue instructions to operations team regarding new shipments
Extract data from CRM and prepare sales reports
Perform monthly profit-and-loss analysis and compile branch performance summaries
Prepare presentation materials for internal and external meetings
Coordinate travel arrangements for business trips (flights, hotels, itineraries)
Manage sales progress sheets and track sales activity

Working Hours, Working Style

Monday through Friday, standard business hours (full-time, on-site)
Primarily based in the Chicago office

Working Location

Chicago Office (Addison, IL area)

Salary/Benefit

Approx. $50,000 per year (depending on experience)
Standard company benefits (healthcare, paid time off, etc.)

Holidays

Company-designated holidays (including U.S. federal holidays)
Paid vacation and sick leave in accordance with company policy

Qualifications

Bachelor’s degree preferred (but not required)
Business-level Japanese language skills strongly preferred
Strong PC skills (Excel, PowerPoint, CRM systems)
Excellent organizational and communication skills
Ability to work independently and collaboratively in a team environment
Prior industry experience not required, but administrative or sales support experience a plus