Position : Executive Assistant

Work Hours (Client) : Must be adaptable to different schedules, with required availability during 3–5am GMT to support the CEO, plus additional hours as needed in coordination with the team.

Pay Range : $1200 - $2000 USD/month (varies based on skill set and experience level)

Location of Search : South Africa

Work Location : REMOTE

Type of Contract : Independent Contractor; starting off as part time

Company/Client Overview:

A Property Entrepreneur and Business Owner, transforming underperforming assets into thriving, income-generating communities. Operating across Ireland, the UK, and expanding into the US, Garrett is building scalable businesses while creating lasting partnerships and leaving a legacy of impact.

Duties and Responsibilities:

We are looking for a highly organised, detail-focused, and tech-savvy Personal Assistant (PA) to work directly with Garrett.  

This role is for someone who thrives on structure, systems, and precision, complementing Garrett’s visionary, fast-moving style. You will be the anchor that ensures projects, reporting, and day-to-day operations are kept on track, while also driving forward the adoption of AI tools, dashboards, and streamlined reporting.  

You will work closely with Garrett, his EA, and COO/Integrator, acting as the bridge that keeps priorities clear, information flowing, and commitments delivered.

Key Responsibilities

Executive Support

- Manage Garrett’s calendar, inbox, and commitments — ensuring he is focused only on high-value activities.
- Prepare documents, investor packs, presentations, and briefing notes.
- Coordinate travel, logistics, and event scheduling.

Systems & AI Integration

- Implement AI and automation tools (ChatGPT, Asana, Zapier, Slack, Power BI).
- Identify workflow inefficiencies and design digital solutions to remove bottlenecks.
- Support rollout of AI-driven processes across reporting and operations.

Reporting & Dashboards

- Build and maintain KPI dashboards for Garrett, EA, and COO/Integrator.
- Produce weekly and monthly performance reports with accuracy and clarity.
- Ensure financial and operational data is up-to-date, structured, and accessible.

Finance & Bookkeeping Support

- Track expenses, manage reconciliations, and support invoice processing.
- Liaise with bookkeepers/accountants to ensure accuracy in financial records.
- Provide inputs for cashflow and portfolio dashboards.

Coordination & Follow-Through

- Act as the connective point across Garrett, EA, and COO/Integrator.
- Ensure decisions are tracked, deadlines are met, and nothing 'slips through the cracks.'
- Provide structured updates and reminders to keep projects moving forward.

Minimum Requirements:

Language requirement: Excellent English Communication Skills

Education: Bachelor's Degree (ideally)

Experience: 3+ years of related experience

3+ years’ experience in a PA/EA role (fast-paced, entrepreneurial or international environments preferred).
Naturally detail-oriented, structured, and steady — thrives on organisation and precision.
Skilled in building dashboards, reports, and financial trackers (Power BI, Airtable, Asana, OneDrive or similar).
Tech-forward: proven experience with AI and automation tools.
Proficient in project management and communication tools like Asana and Slack.
Comfortable with bookkeeping and basic finance (Xero or equivalent).
Proven experience with file management systems such as OneDrive and Google Drive.
Strong written and verbal communication in English.
High integrity, discretion, and a proactive, solution-oriented mindset.

Key Performance Indicators (KPIs)

- % of Garrett’s time freed for strategic work (measured by reduced admin load).
- Accuracy and timeliness of KPI dashboards and reports.
- Number of workflows automated or improved using AI/tools.
- Consistency in financial tracking and reporting.
- Reduction in missed deadlines or follow-ups across leadership.

Executive Assistant (starting as part-time) - 43869524744