We are seeking a highly organized, proactive, and dynamic Personal Assistant / Executive Assistant to support a prominent cosmetology doctor and clinic owner. The ideal candidate will be energetic, detail-oriented, and capable of managing a fast-paced schedule with professionalism and discretion.

Key Responsibilities:

Manage the doctor’s daily calendar, appointments, and clinic schedule efficiently.
Coordinate travel arrangements, including flight bookings, hotels, transportation, and itineraries.
Organize meetings, prepare agendas, and ensure all necessary materials are ready in advance.
Handle day-to-day office management tasks and liaise with clinic staff for smooth operations.
Maintain confidentiality and professionalism in all communications and document handling.
Assist in personal errands and tasks as needed to support the doctor’s busy schedule.
Monitor emails and correspondence, ensuring timely follow-ups and responses.
Plan and coordinate events, business lunches, and professional engagements.
Keep track of payments, invoices, and reimbursements related to business and travel.

Requirements:

Proven experience as a Personal Assistant / Executive Assistant, preferably in a clinic, medical, or high-end professional environment.
Excellent communication skills in English and Arabic (written and verbal).
Highly organized, fast, and able to multitask effectively under pressure.
Tech-savvy with proficiency in MS Office, Google Workspace, and scheduling tools.
Strong attention to detail and ability to anticipate the needs of the doctor.
Discreet, trustworthy, and professional in handling confidential information.
Presentable, proactive, and adaptable to dynamic working hours.

Executive Assistant -Clinic