Title: Executive & Marketing Coordinator

Location: Remote (Preference: South Africa or South America; must overlap with U.S. Eastern Time)
Hours: Full-time | 9am–6pm EST
Salary: USD $2,000–$3,000/month

About Our Client
Creative Agency Success partners with agency owners to simplify, scale, and grow their businesses. The team thrives on independent thinking, proactive problem-solving, and high-impact support. They operate with an international, solution-oriented culture and seek intelligent contributors who can take ownership and drive results.

About the Role
This is a high-performing, remote role combining Executive Assistant (EA) and Marketing Coordinator responsibilities. The ideal candidate will be highly intelligent, proactive, and able to provide thoughtful pushback. This is not a “yes-person” role; the person must be capable of independent problem-solving, anticipating needs, and managing both administrative and marketing tasks with minimal supervision.

Key Responsibilities

Executive Support: Manage CEO’s calendar, emails, meetings, and travel arrangements

Decision Support: Anticipate needs, escalate priorities, provide thoughtful feedback, and challenge ideas constructively

Marketing Administration: Execute campaigns, prepare content, manage CRM communications, schedule social posts, and report metrics (administrative support; not strategy creation)

Systems & Processes: Develop and maintain organizational systems to ensure smooth operations

Team Collaboration: Work with other team members while reporting directly to the CEO

Proactive Task Management: Identify gaps and opportunities, act independently to keep projects on track, and provide intelligent solutions

Technical Problem Solving: Navigate and troubleshoot technological platforms (e.g., HubSpot) effectively, with strong tech literacy

Role Split: Typically 70% EA responsibilities, 30% marketing administration, though some quarters (e.g., Q4 planning) may shift to 50/50

Ideal Candidate Qualities

Exceptionally intelligent with strong English communication skills

Highly proactive, detail-oriented, and organized

Comfortable providing thoughtful pushback and independent problem-solving

Able to manage administrative and marketing tasks without supervision

Flexible, adaptable, and able to work across time zones

Strong technological proficiency; able to troubleshoot complex tools and systems

Self-motivated, curious, and continuously learning

Qualifications & Experience

Proven experience as an Executive Assistant, Operations Coordinator, or Marketing Coordinator

Experience supporting senior executives and/or creative teams

Excellent written and spoken English

Strong organizational and time-management skills

Familiarity with CRM, marketing platforms, and operational tools preferred

Additional Notes

Candidates should be based in South Africa or South America for timezone alignment

Full-time remote role with structured hours (9am–6pm EST)

Role combines EA and marketing responsibilities; occasional intensive periods may require additional focus on marketing administration

Reporting directly to the CEO, with collaborative work alongside other team members

Paid skills assessment will be part of the interview process to evaluate problem-solving, critical thinking, and execution ability

Executive Assistant (South Africa) - 16016