Position : Executive Assistant / Project Coordinator

Work Hours (Client) : Monday to Friday - 9 am - 5pm EST Full-time, Permanent

Pay Range : $1300 - $1700/month (varies based on skill set and experience level)

Location of Search : LATAM or South Africa

Work Location: This role is fully Remote

Role Overview:

We’re looking for a highly organized, tech-savvy Executive Assistant / Project Coordinator to support two early-stage startups, as well as provide occasional personal and family-related support. This is a full-time, high-impact role for someone who thrives in fast-moving environments, can juggle multiple workstreams, and proactively keeps projects on track.

You will work closely with the founders—who are managing two startups, a tight launch timeline, and a growing list of personal and professional responsibilities. This role goes far beyond traditional virtual assistance; it requires strong project coordination skills, excellent communication, and the ability to seamlessly switch contexts throughout the day.

Duties and Responsibilities:

Executive & Business Support

Manage day-to-day administrative tasks across two early-stage startups.
Track priorities, deadlines, and follow-ups using tools like Asana or similar project management platforms.
Coordinate meetings, calendars, travel, and logistics.
Support operations and administrative workflows as needed.
Help keep the founders organized and ahead of schedule.

Project Coordination

Handle multi-step workflows with minimal guidance.
Keep projects moving by following up with the right people, clarifying tasks, and ensuring nothing falls through the cracks.
Support a variety of workstreams, including upcoming launch activities
Collaborate with a broader volunteer team within one of the startups.

Personal Support

Assist with personal admin tasks for the founders and their family (e.g., insurance items, travel booking, errands, scheduling).
Occasionally support the founders’ family members with tasks such as tech troubleshooting, document management, and admin tasks.

Minimum Qualifications:

Language requirement: English Communication Skills

Education: Bachelor's Degree (advantageous)

Experience: 3+ years of experience in an admin related role

3+ Experience as an EA, project coordinator, or similar hybrid role.
Strong familiarity with project management tools (e.g., Asana, Trello, Notion).
Experience in early-stage or fast-paced startup environments is a plus.
Exceptional organization and ability to manage many moving pieces.
Experience managing complex workflows.
Tech-savvy, comfortable adopting new tools quickly.
Strong initiative and ability to anticipate needs before being asked.
Skilled in communication, follow-through, and prioritization.
Comfortable working independently.

Executive Assistant/Project Coordinator (LatAm/SA) - 49039804246