MalaceHR is seeking an experienced Facility Manager to oversee operations at a high-profile corporate headquarters.The Facility Manager will serve as the onsite point of contact, coordinating all facility operations, engaging and directing third-party service providers, and ensuring the site remains safe, secure, and well-maintained. The ideal candidate is technically and engineering-savvy, with a strong understanding of building systems and the ability to assess equipment, communicate effectively, and recommend appropriate solutions.

A remote support resource will be available for guidance as needed.

Key Responsibilities

Serve as the primary onsite liaison for the client, ensuring seamless facility operations and customer satisfaction.
Coordinate and oversee all third-party vendors performing maintenance, repairs, inspections, or facility services.
Monitor building conditions to ensure safety, cleanliness, and operational efficiency.
Conduct and coordinate facility inspections, preventative maintenance activities, and service schedules.
Review vendor performance and make recommendations for improvements or additional services.
Respond promptly and professionally to client and occupant requests.
Ensure all facility documentation, reports, and logs are accurate, complete, and submitted on time.
Oversee and understand the maintenance and operation of equipment, building systems, and mechanical/electrical infrastructure (no hands-on repair work required).
Assist in planning, administering, and monitoring budgets for facility operations, contracts, supplies, and equipment.
Uphold all facility safety requirements, policies, and procedures.

Skills & Qualifications

Strong technical aptitude with the ability to understand building systems, equipment basics, and maintenance processes.
Excellent communication, customer service, and interpersonal skills.
Strong organizational skills with the ability to work independently and manage time effectively.
Knowledge of facility management practices, vendor oversight, and property operations.
Ability to analyze building performance, identify risks, and provide sound operational recommendations.
Proficiency in Microsoft Office applications (Word, Excel, etc.).
Familiarity with budgeting, forecasting, and resource planning.

Education & Experience

8–10 years of facility management or related experience, ideally in a corporate or high-profile environment.
Experience overseeing third-party vendors and working with engineering or technical systems strongly preferred.