Office Assistant / Leasing Agent

Industry: Property Management
Location: Remote (EST — Indiana schedule)
Start Date: ASAP
Hours: Full-time, 40 hours/week Salary: $1,200 - $1,400/pm

About the Company

Our client is a tight-knit property management team overseeing a portfolio of around 200 residential units. With a growing number of tenants and contractors, they’re looking for a dependable Office Assistant / Leasing Agent who can strengthen communication, support day-to-day operations, and keep the business running smoothly.

About the Role

This role is ideal for someone who thrives in a fast-moving support environment, communicates clearly, and enjoys keeping operations organized. You’ll be the first point of contact for tenants, owners, and contractors while assisting with leasing, maintenance coordination, and general admin related to the 200-property portfolio.

Key Responsibilities

Handle inbound and outbound phone calls with tenants, owners, and vendors
Support leasing activities, including responding to inquiries and guiding applicants through the process
Assist with rent collection and payment coordination
Track, coordinate, and follow up on maintenance requests with contractors
Manage general office and administrative duties to keep operations running smoothly

Hard Skills Required

4–7 years in a mid-level administrative or assistant role
Real estate background strongly preferred — wholesaling or paralegal experience is a plus
Bilingual: English & Spanish (spoken and written)
Able to quickly learn or already familiar with:
- Actfolio (Property Management)
- Ubiquity (Communications)
- One Step (Maintenance)
- PNC / Clover (Banking & Payments)
- Gmail, Sweeper, and similar tools

Soft Skills Required

Excellent, clear English & Spanish communication style — comfortable speaking with senior tenants.
Strong and confident phone presence.
Highly organized, reliable, and able to juggle multiple tasks across a large property portfolio.
Strong problem-solving and follow-through skills.
Culturally aware and able to build rapport with both English- and Spanish-speaking tenants and vendors.

Leasing and Office Assistant - 16730