Administrative Assistant

Location: Sacramento, CA (Onsite)

Salary: $52,000 - $56,000 DOE

A well-established construction general contractor specializing in educational projects (K-12 & K-14) is seeking a reliable and organized Administrative Assistant to support daily office operations in the Sacramento, CA office. This role focuses on providing essential administrative, receptionist, and coordination support to office leadership and project teams. The ideal candidate is detail-oriented, proactive, and eager to grow within a professional office environment. Light support for proposal or marketing materials may be requested, but no prior experience is required.

Must Haves

1–2+ years of office administration, receptionist, or clerical experience
Strong communication skills and professionalism when interacting with staff, clients, and visitors
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to stay organized, manage multiple tasks, and maintain accuracy
Strong attention to detail in scheduling, document handling, and written communication
Comfortable working onsite full-time in Sacramento, CA
High level of reliability, confidentiality, and customer-service mindset

Nice to Haves

Experience in construction, architecture, engineering, or other professional services environments
Familiarity with document organization or formatting in Word or PDF software
Comfort assisting with basic updates to company materials or templates
Light exposure to RFP/RFQ or proposal processes (not required)
Interest in learning more about the construction industry and internal workflows

Responsibilities

Provide daily administrative and receptionist support, including greeting visitors, answering phones, scheduling meetings, and assisting office staff
Maintain office organization by managing supplies, coordinating service vendors, and supporting general office upkeep
Assist with document preparation such as proofreading, formatting, scanning, and organizing files
Support project teams with basic data entry, record keeping, and document tracking
Help maintain shared drives, electronic filing systems, and administrative documents
Assist with assembling simple proposal or qualifications materials using established templates (training provided)
Update basic project sheets, staff bios, or company information as needed
Coordinate meeting logistics, prepare agendas, and help track follow-up items
Support internal events, conference registrations, and occasional community or team activities
Assist with onboarding tasks such as preparing welcome materials or maintaining records

Nice to Haves

Experience supporting teams in the AEC (Architecture, Engineering, Construction) industry
Familiarity with CRM or document-management systems
Basic knowledge of proposal or bid preparation processes (RFP/RFQ)
Comfort assisting with simple updates to marketing or project materials
General understanding of public sector or construction procurement workflows

Responsibilities

Provide day-to-day administrative support to office and project teams, including scheduling, document organization, proofreading, data entry, and internal coordination
Assist with the preparation, formatting, and assembly of proposals, qualifications packages, and other bid-related documents
Help gather and maintain accurate project information, resumes, certifications, and company documents used in proposal submissions
Organize and maintain electronic files, shared drives, and administrative documentation systems
Support the upkeep of basic project sheets, team bios, and company collateral to ensure they remain current
Coordinate meeting logistics, prepare agendas, and track action items
Assist with internal and external event coordination, conference registrations, and occasional community engagement tasks
Provide general office support such as ordering supplies, maintaining records, preparing correspondence, and assisting with onboarding tasks
Monitor proposal deadlines and support timelines to ensure all components are completed and properly submitted

Administrative Assistant, Construction ...