Position : Executive Assistant

Working Hours : Monday to Friday, TBD

Salary Range : $1500 - $2000 USD
Location : South Africa

Duties and Responsibilities:

Manage and triage email inboxes, ensuring priority items are surfaced and non-essential items are filtered out
Draft, respond to, and organize correspondence on behalf of the Founder
Manage calendars, schedule meetings, and reduce unnecessary meeting time
Prepare meeting agendas, summaries, and action items
Handle general administrative tasks and ad hoc requests

Act as the first line of defense for incoming requests, documents, and communications
Extract key takeaways from meetings, calls, and emails
Organize files, documents, and internal systems for easy access
Ensure nothing “falls through the cracks”

Assist with research related to commercial real estate opportunities (training provided if needed)
Support follow-ups with brokers, partners, and internal stakeholders
Help streamline processes and suggest improvements to workflows
Take ownership of recurring tasks and proactively optimize them

Qualifications:

3+ years of experience as an executive assistant or in a similar high-level administrative role
Excellent written and verbal communication skills with strong attention to detail
Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
Ability to work independently, take initiative, and problem-solve
Strong organizational and time management skills
Familiarity with the real estate industry is preferred but not required
Bachelor's degree or equivalent experience

Executive Assistant (South Africa) - 17136