Position Highlights:

Part-time, hybrid position
Location: Northfield, IL
Compensation: $27-$32 per hour
Reports to the Executive Director

Company Overview:

The W. P. & H. B. White Foundation is a private family foundation that provides funding to non-profit organizations in the Chicago metropolitan area that contribute to the country's future good, primarily in the areas of education, health, housing, and human services, with an emphasis on helping those most in need.
Position Overview:

The Office Manager serves as the operational backbone of the W. P. & H. B. White Foundation, providing essential administrative and grants management support to the Executive Director. This role combines grant administration, financial management, and office operations to ensure the smooth functioning of the Foundation's philanthropic mission. The ideal candidate will be a detail-oriented, tech-savvy professional who can independently manage multiple priorities while maintaining excellent relationships with grantees, board members, and financial partners. This position offers the opportunity to make a meaningful impact by supporting organizations that serve communities most in need across the Chicago metropolitan area.

What You Will Be Responsible For:

Respond to all inquiries, written or verbal, about grant application procedures.
Screen proposals for thoroughness and compliance with funding guidelines; follow up with applicants as needed to complete their proposal applications
Maintain the grants management system (Submittable/Wizehive); update and maintain all grants-related data, produce status reports, and prepare all grants notification correspondence.
Make periodic site visits to non-profit organizations under the direction of the Executive Director.
Handle all office management tasks, including answering the phone, purchasing office supplies, maintaining and updating foundation physical and electronic files, and preparing correspondence for the Executive Director.
Manage all bookkeeping functions and maintain good working relationships with financial representatives who serve or relate to the Foundation.
Complete special projects assigned by the Executive Director.
Update website annually via GoDaddy.

What You Bring to the Role:

Bachelor’s degree preferred.
Proficient with MS Office Suite (notably MS Word and MS Excel), QuickBooks Pro (payroll, tax returns, and some accounting).
Technology acumen needed.
Strong analytical, verbal, and written communication skills.
Experience with the non-profit sector is helpful.
Detail-oriented and well-organized.
Ability to work independently.

Compensation, Benefits, and Job Structure:

This is a part-time, hybrid role offering $27–$32 per hour. An estimated 640-660 hours annually. Hours will vary based on the quarterly board meeting schedule and grant cycle.

How to Apply:

Please submit your resume through the NextGroup website. The NextGroup search team will contact you regarding the next steps.

Office Manager (PT/Hybrid)