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Job Description for Remote Virtual Assistant

Job Profile: Remote Virtual Assistant
Position: Virtual Assistant – Executive & Administrative Support
Employment Type: Full-time
Job Mode: Remote
Shift Timings: Client-Aligned (US / UK / Global Time Zones)
Experience Required: Minimum 3+ Years
Compensation: Competitive, based on experience
Job Description
We are seeking a skilled and proactive Remote Virtual Assistant to provide comprehensive administrative and executive-level support to founders, senior executives, and leadership teams. This role blends day-to-day administrative management with high-level executive assistance, making it ideal for professionals who can manage priorities, anticipate needs, and operate with a high level of discretion.
As a Virtual Assistant, you will act as a trusted extension of the client’s team, ensuring smooth operations, clear communication, and efficient execution across business and personal workflows.
Job Responsibilities
Executive & Strategic Support
• Manage complex calendars, appointments, and scheduling across time zones
• Screen, prioritize, and respond to emails on behalf of executives
• Prepare meeting agendas, briefs, notes, summaries, and action items
• Draft professional communications aligned with the executive’s tone and priorities
• Coordinate leadership meetings, confidential discussions, and follow-ups
Administrative & Operational Support
• Handle daily administrative tasks including documentation, data entry, and record management
• Maintain organized digital filing systems and shared documentation
• Track tasks, deadlines, and deliverables across multiple stakeholders
• Coordinate with internal teams, vendors, and external partners
Travel, Events & Coordination
• Manage end-to-end travel planning (flights, hotels, itineraries, budgets)
• Coordinate conferences, offsites, events, and registrations
• Handle logistics, reminders, and post-event follow-ups
Finance & Business Support
• Assist with invoice processing, expense tracking, and basic budget support
• Support CRM updates, reporting, and data accuracy
• Help prepare presentations, reports, and executive dashboards
Research & Project Support
• Conduct market, vendor, and competitor research
• Prepare concise summaries, reports, and insights
• Support special projects and ad-hoc initiatives
Personal & Confidential Support
• Manage personal administrative tasks, reminders, and priority follow-ups
• Handle sensitive information with complete professionalism and confidentiality
Tools & Platforms
• Hands-on experience with productivity and collaboration tools such as:
• Google Workspace / Microsoft Office
• Slack, Zoom, Microsoft Teams
• Asana, Trello, ClickUp, Monday.com
• HubSpot, Zoho, and other CRM tools
• Canva (basic designs & presentations)
• ChatGPT and AI tools for productivity
• Calendly, Zapier, Notion
Eligibility Criteria
Education:
Bachelor’s degree in Business Administration, Management, Commerce, Arts, or a related field (preferred)
Experience:
Minimum 3+ years of experience as a Virtual Assistant, Administrative Assistant, or Executive Assistant
Skills:
• Excellent written and verbal English communication skills
• Strong organizational, prioritization, and time-management abilities
• Ability to work independently in a remote environment
• High attention to detail with strong follow-through
• Tech-savvy and comfortable using digital tools and automation
• Professional, reliable, and discreet with sensitive information
What We Offer
• Fully remote work environment
• Opportunity to support founders, executives, and global clients
• Structured workflows with flexibility
• Long-term engagement and growth opportunities
• Exposure to multiple industries and business functions