PRIVATE ASSISTANT

Job Reference: 2736
Location: Dubai, UAE (Business Bay area)
Working Pattern: Full time, hybrid – home based with flexibility
Core Hours: Monday to Friday, 8:30am – 6:00pm (flexibility required)

Role Overview

We are seeking a highly experienced and capable Private Assistant to support a busy Principal based in Dubai. This is a senior, hands-on role requiring someone who is consistently one step ahead, highly organised, and able to take full ownership of ensuring that all aspects of the Principal’s professional, personal, and household life run seamlessly.

Working independently and flexibly between a home office, the Principal’s residence, and external errands, the successful candidate will demonstrate sound judgement, discretion, and confidence in decision-making. Proactive planning, transparent communication, and meticulous task management are fundamental to success in this role.

Role Characteristics

The ideal candidate will:

Be degree educated with a minimum of 10 years’ experience supporting a private individual in a similar senior role
Be highly disciplined, methodical, and detail-oriented, with a strong completer/finisher mindset
Thrive on accuracy, follow-through, and maintaining consistently high standards
Be calm, discreet, and level-headed under pressure, with a strong understanding of confidentiality
Proactively add value without being prompted and anticipate needs before they arise
Be structured in thinking, presenting options and solutions clearly and decisively
Communicate succinctly, confidently, and professionally across all formats
Be resourceful, street-smart, and solutions-focused
Take pride in accountability, ownership, and long-term commitment within a private role.

Key Responsibilities
Diary, Planning & Organisation
Proactive daily, weekly, and monthly planning to ensure the Principal’s life runs smoothly
Managing a complex diary, calendar invitations, and forward scheduling
Leveraging the Principal’s time effectively to maximise outcomes

Personal & Lifestyle Support
Managing personal administration, paperwork, and ad-hoc requests
Organising appointments, logistics, and household-related tasks
Placing, tracking, and reconciling orders, purchases, gifts, and refunds
Researching topics and providing clear, considered recommendations
Acting as a key point of contact for selected personal contacts

Travel Management

Arranging all aspects of travel including flights, accommodation, ground transport, activities, and reservations
Tracking travel plans and responding swiftly to last-minute changes
Making proactive suggestions to improve efficiency and overall experience

Household & Property Support

Assisting with property matters such as move-ins, move-outs, and refurbishment projects
Acting as House Manager during periods of absence
Sourcing, onboarding, and liaising with lifestyle service providers and contractors
Coordinating catering and hospitality requirements at the Principal’s residence and during travel

Administration & Finance

Maintaining a clear and transparent task management system
Supporting finance processes including invoice handling and credit card reconciliations
Providing ad-hoc support to the CFO or wider team where helpful
Critically analysing information, contracts, and documentation to provide sound advice
Troubleshooting IT matters and enhancing effective use of technology

Candidate Requirements
Settled in Dubai for a minimum of 3 years with an easy commute to Business Bay
Minimum two years’ driving experience in Dubai, holding a valid UAE driving licence and own vehicle
Formal degree or equivalent training demonstrating discipline and commitment
Native English speaker or fully fluent written and verbal English
Strong corporate background with recent experience in private roles
Proven longevity (minimum four years) in at least two prior positions
Fully equipped private home office and comfortable working flexibly between locations
Highly responsive, communicative, and comfortable within a transparent reporting culture
Naturally calm, discreet, and professional at all times
Comfortable adopting a 24/7 mindset when required

Additional Information

Core working hours are Monday to Friday, 8:30am–6:00pm; however, flexibility is essential.
This role requires someone who consistently anticipates the Principal’s needs, takes ownership, and operates with professionalism, discretion, and care.

Private Assistant, Dubai, UAE (Business Bay area) Hybrid - Home Based - 2736