Role: Operations & Admin Coordinator (AU)

Priority Location: Philippines

Working Hours: 8:30AM - 5PM (Mon - Fri) AEST

Salary Range: USD 1000 - 1200 per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor

Type of job: Remote

Role Overview:

We are seeking an experienced Offshore Operations & Admin Coordinator to support our electrical services business. This is not an entry-level admin or executive assistant role. We are looking for someone with strong operational and administrative experience who can manage systems, documentation, and workflows with minimal supervision.

The ideal candidate is organised, process-driven, confident working autonomously, and comfortable taking initiative to keep work moving without being chased.

Key Responsibilities:

Manage and maintain job and client records in SimPRO (or a similar job management system)
Document control including job files, compliance documentation, and internal records
Support project managers and operations with job setup, scheduling, and workflow coordination
Prepare and process invoices, variations, and supporting documentation
Maintain, follow, and improve internal admin and operations processes
Independently follow up tasks and close loops without prompting
Communicate clearly with internal team members to support smooth job delivery

Candidate Requirements:

Proven experience in operations, project administration, or senior administrative roles (Executive Assistant-only backgrounds are not suitable)
Strong experience working with business systems; SimPRO preferred, or similar platforms
Demonstrated ability in document and process management
Excellent written and spoken English
Ability to work autonomously, take initiative, and problem-solve
Experience in trade, construction, or service-based businesses is highly regarded
Comfortable managing multiple priorities in a fast-paced environment

Benefits:

10 days paid annual leave per year
5 days paid sick leave per year
Public Holidays are flexible and open for discussion
Can follow either Australian (Queensland) public holidays or local public holidays by agreement

CG Operations & Admin Coordinator - 53696377363