Chief of Staff to CEO

About the Company

We are a fast-growing company operating in the creator economy and digital media space, helping content creators build sustainable businesses through strategic brand partnerships.

The company has facilitated tens of millions of dollars in brand deals, works with hundreds of creators, and partners with dozens of major brands. We are known for operational excellence, strong execution, and a results-driven culture — and we are scaling quickly.

This role offers a rare opportunity to work directly alongside the founder and CEO at the center of a high-growth digital business.

About the Role

We are hiring a Chief of Staff to the CEO to serve as the CEO’s operational right hand.

This is not a traditional Executive Assistant role focused on task execution alone. This is an operational leadership position responsible for running systems, managing priorities, making judgment calls, and ensuring the business continues moving forward — even when the CEO is heads-down or unavailable.

The CEO is a visionary-style leader who moves quickly, communicates in short bursts (often via voice notes), and expects outcomes rather than step-by-step instructions. You will often receive partial context and be expected to turn it into completed work.

You will work closely with a team of approximately 15 people and coordinate across internal staff, freelancers, and contractors.

What You’ll Own

CEO Operations

Manage the CEO’s inbox (email, LinkedIn, internal communications)
Draft responses in the CEO’s voice and flag high-priority items
Own calendar management — protect deep work and push back on low-value meetings
Manage task systems (Asana) and follow up on stalled items
Provide daily and weekly briefings summarizing priorities and risks

Hiring & Recruiting

Own hiring workflows end-to-end for multiple roles
Manage candidate pipelines and interview scheduling
Coordinate skills tests and candidate communication
Liaise with recruiters
CEO participates only in final interviews — you manage everything else

Team Operations

Lead internal team meetings and keep discussions focused and actionable
Hold team members and freelancers accountable to deliverables
Maintain scorecards and operational dashboards
Manage contractors and freelance resources

Personal & Executive Support

Coordinate travel, logistics, and conference planning
Handle personal administrative tasks (returns, bookings, logistics)
Organize gifts for team members, partners, and creators
Remove all non-essential friction from the CEO’s day-to-day life

Creative & Content Coordination

Manage the CEO’s content schedule (LinkedIn and company social channels)
Coordinate with designers and video editors
Ensure deadlines and publishing commitments are met

What Success Looks Like

Within 90 Days

Inbox is fully owned — CEO reviews and approves drafts instead of writing from scratch
Hiring processes run independently
Calendar is structured, protected, and intentional
You make judgment calls on lower-risk decisions and inform the CEO afterward

Within 6 Months

CEO is no longer acting as day-to-day operator
You surface risks before they become problems
You push back when priorities drift
Systems improvements measurably save time
The CEO can step away briefly with full confidence that operations continue smoothly

Requirements

Non-Negotiables

3+ years supporting a CEO or founder as an Executive Assistant or Chief of Staff
Exceptional English proficiency (written and verbal) — near-native level required
Experience running or supporting hiring processes
Strong familiarity with U.S. business operations and logistics
Advanced proficiency with:
- Asana
- Airtable
- Google Sheets
- Notion
- Google Calendar
Strong judgment under ambiguity
Ability to manage up — including pushing back when necessary
Concise, clear communicator
Comfortable working asynchronously and independently
Reliable internet and personal equipment

Strong Preferences

Experience supporting fast-moving founders
Strong systems thinker who proactively improves workflows
Comfortable using AI tools (ChatGPT, Claude, etc.)
Experience managing freelancers or contractors

Work Setup

Location: Remote (Latin America, South Africa, or Europe)
Hours: Minimum 40 hours per week
- Required overlap: 9:00 AM – 1:00 PM EST
Compensation: $2,500 – $4,000 USD per month, depending on experience
- Performance-based incentives available over time
Communication Style:
- Short voice notes (WhatsApp)
- High autonomy between check-ins

Growth Path

This role has a clear trajectory toward Head of Operations or General Manager for the right person.

High performers will expand ownership across hiring, HR, operations, and internal systems as the company scales.

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