Job Brief

We are seeking a highly organised and detail-oriented Conveyancing Admin Support specialist to join our dynamic team. This role is designed to provide essential support to our conveyancers by managing the administrative lifecycle of property transactions. The successful candidate will be responsible for file management, precise data entry, and professional client liaison, ensuring that our legal professionals can focus on complex legal matters while maintaining a seamless experience for all stakeholders.

Responsibilities

File Management: Opening, maintaining, and closing files while ensuring high levels of accuracy and comprehensive documentation.

Data Entry: Handling the precise input of information for various legal documents and internal management systems.

Client Communication: Liaising professionally with clients and related parties, including banks and real estate agents, to facilitate smooth transactions.

Document Management: Preparing and managing contracts, title searches, and essential settlement documents.

Compliance: Ensuring strict adherence to all relevant Australian legal and regulatory requirements throughout the conveyancing process.

Requirements

Proven administrative support experience specifically within the Australian conveyancing industry.

Demonstrated knowledge and practical understanding of the PEXA platform for electronic settlements.

Strong familiarity with Australian property law procedures and documentation.

Exceptional written and verbal communication skills suitable for an Australian corporate environment.

High level of attention to detail and the ability to manage multiple deadlines simultaneously.

Software Proficiency

PEXA

Smokeball

LEAP

Microsoft Office Suite

Education

Bachelor's Degree in Legal Management, Business Administration, or a related field; or a Vocational Diploma in Paralegal Studies.

Personal Attributes

Highly organised with a methodical approach to workload management.

Proactive problem-solver who can anticipate the needs of the legal team.

Strong interpersonal skills with a commitment to providing excellent client service.

Reliable and disciplined when working in a remote or offshore environment.

Ability to maintain confidentiality and handle sensitive legal information with integrity.

Time Zone: Australian Business Hours

Applicant Location: Must be located in the Philippines

About Outdesk

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

Employee Benefits

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO