Grants & Compliance Associate

Location: Globally remote with preference for +\-4 GMT

Location type: Remote

Reporting to: Senior Grants Manager

Annual salary: $46- $58K USD. Salary is benchmarked to specific locations and geographic differential will be applied based on location of hire. Candidates must have the right to work in the country from which they are applying.

Contract type: Permanent

Working hours: Full-time

Candidate level: Junior

Closing date: Monday March 9^th, 9 am CET

Background
The Global Methane Hub (GMH) is the first coordinated philanthropic approach to funding methane mitigation. The Hub focuses on the energy, agricultural, and waste sectors, which account for 96% of human-caused methane emissions. We support ambitious catalytic investments, lay the groundwork for long-term transformation, and deliver quick wins ripe for action on the ground.

GMH advances its mission through three main functions:

Regranting: Providing financial support to public-benefit organisations working directly to mitigate methane.
Convening: Bringing together governments, civil society, researchers, and funders to align strategies and accelerate coordinated action in the interest of the public benefit.
Advising: Serving as a knowledge hub and trusted partner, providing guidance on methane mitigation strategies, data sharing, and field-building.

Our actions are global in nature, and we believe quick wins will only be had if we engage sub-national and local communities. Our activities focus on the highest-emitting sectors and regions with a team spread across six continents. GMH is headquartered in Santiago, Chile.

Purpose of role
The Grants & Compliance Associate provides essential support across the full lifecycle of GMH's grant making operations, including due diligence, compliance management, grant administration, and monitoring. This role executes key operational tasks to ensure efficient grant processing, robust compliance, and adequate risk management, from initial vetting through to closeout. The position requires strong organisational and analytical skills, attention to detail, and the ability to build positive relationships with grantees while following established procedures and guidelines.

The position reports to the Senior Grants Manager and will work closely with the program and operational teams and grantees.

Job responsibilities
The job holder will have the following key responsibilities:

Due Diligence & Risk Assessment

Conduct due diligence on potential grantees following established frameworks, including review of financial statements, audits, legal registrations, governance materials, and sub-grantee oversight systems.
Perform sanctions screening, anti-money laundering checks, coordinate equivalency determinations for international grants, and charitability assessments.
Assess financial, operational, legal, and compliance risks using GMH's risk assessment tools; compile findings into due diligence reports for the Senior Grants Manager and program teams.
Maintain and update risk-based due diligence frameworks, templates, and standard operating procedures tailored to grant size and complexity as directed by the Senior Grants Manager.
Manage own due diligence workflow and prioritise multiple concurrent reviews to meet deadlines.
Add grant applications to Fluxx and ensure information accuracy.
Track applications through the review process and communicate status updates.

Grant Administration & Compliance

Execute grant agreement processing, coordinate payment requests, and maintain organised, audit-ready grant files.
Track grant expenditures against budgets and report variances to the Senior Grants Manager.
Ensure GDPR-compliant data collection and storage throughout grant workflows.
Manage grant reporting schedules and follow up with internal programme teams on report submissions; review reports for completeness and compliance, escalating issues to the Senior Grants Manager.
Monitor intermediary reports on sub-grantee performance and flag compliance concerns.
Identify documentation or compliance issues that require legal counsel review.

Grants Management & Systems

Enter, update, and maintain accurate grant information in Fluxx throughout the grant lifecycle, including due diligence findings, compliance documentation, and reporting.
Generate routine reports, data extracts, and compliance metrics as requested by the Senior Grants Manager and program teams.
Provide technical support to grantees and staff on Fluxx functionality and reporting requirements.
Maintain process documentation and user guides for grants management workflows
Contribute to system optimisation and process improvement initiatives.

Support & Collaboration

Respond to GMH program teams and grantee inquiries on due diligence documentation, compliance requirements, grant making and reporting processes.
Build positive relationships with GMH program teams while ensuring appropriate documentation and oversight.
Manage grant reporting schedules and proactively communicate deadlines to GMH program teams and grantees.
Suggest improvements to due diligence and grant administration processes based on hands-on experience.
Help prepare and manage agendas for weekly internal grant and team meetings.
Perform other duties and responsibilities as requested.

Profile
The following offers an aspirational view of our ideal candidate profile; however, we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.

Demonstrates organisational values of equity, agility, humility, integrity, and care.
Bachelor's degree required in a relevant field.
3+ years of professional experience in grant management, compliance, due diligence, or related fields, preferably with international development, philanthropy, or non-profit sector.
Experience with Fluxx or similar grants management platforms required.
Experience with regranting or intermediary funding models, conducting due diligence in multiple regions, particularly Latin America, Asia, or Africa.
Strong analytical skills with demonstrated ability to assess financial documents and organisational risk.
Excellent attention to detail and ability to identify discrepancies or areas of concern.
Strong project management skills and ability to manage multiple concurrent grants and deadlines.
Knowledge of international grant making regulations and best practices.
Excellent written and verbal communication skills in English required.
Proven ability to collaborate effectively across teams.
Diplomatic and culturally sensitive approach to working with international partners.
Excellent interpersonal and communication skills.
Are passionate about being part of the climate change solution.

Terms and conditions

This will be a full-time (40 hours/week) remote role and will require considerable time flexibility in order to support and collaborate with staff and stakeholders in multiple time zones. The position supervisor is in the GMT +0/+1 time zone.
Ability and willingness to travel internationally (~10%).
Please note that the successful candidate may undergo reference checks prior to starting employment.

Hiring Statement

GMH is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding, and enables each of us to realise our potential. Our work environment is safe and open to all employees and partners, respecting the full spectrum of race, colour, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

Employees will be offered a local employment contract through Atlas, an Employer of Record service. Benefits will include all statutory requirements for the hiring location, but at a minimum, GMH offers: 100% employer-paid health, dental, and vision insurance for employees and their families; 4 weeks of paid time off, up to 15 days of paid sick leave, 16 weeks of parental leave, holidays according to the local calendar, and an additional week of paid time off for end of year office closure. Employees receive wellness, technology, and home composting benefits in addition to professional development and training opportunities.

To apply for the post
To apply for this role, please submit a copy of your CV/resume and a cover letter outlining your interest in the role and how you fulfil the requirements set out in the job announcement.

If you have any questions about the role or organisation, please reach out to McAra Kirby-Fahey at mcara@upsallinternational.com.
To note: in order to keep your application safe and ensure your data is GDPR compliant applications will not be accepted via email.

· The deadline for applications is Monday March 9th, 9:00 am CET ·

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Upsall International actively promotes equality, diversity, and inclusion. In recruiting candidates, we seek candidates with the proven skills required, irrespective of race, gender, religion or belief, age, disability, or sexual orientation.