The Supply Chain Coordinator is responsible for supporting end-to-end supply chain and inventory operations, ensuring accurate inventory control, timely procurement, effective forecasting, and strong coordination with internal stakeholders, suppliers, and logistics partners. This role plays a critical part in maintaining optimal stock levels, minimizing waste, supporting sales performance, and ensuring operational efficiency across private and government markets.

Key Duties & Responsibilities

Inventory Control & Validation

Validate all inventory transactions, including:

Free goods and physician samples allocations
Private market and government goods receipts
Landed cost calculations
Inventory write-offs
Monitor stock levels to identify overstock and understock situations and recommend corrective actions.

Validate monthly stock reports, including:

Stock & Sales Reports
Expiry Reports
Inventory Write-Off Summaries
Net Sales Reports

Stock Counts & Reporting

Coordinate and support quarterly physical stock counts, ensuring accuracy and reconciliation of variances.
Prepare detailed inventory, sales, logistics, expiry, and customer group reports as requested by Management and the Managing Director.

Purchasing & Supplier Coordination

Prepare and manage assigned purchase orders for inventory.
Utilize the Company’s ERP system to track shipments and delivery timelines.
Liaise with suppliers and logistics partners to follow up on shipping documents and ensure timely delivery of goods.
Collaborate closely with logistics managers to align purchasing decisions with demand forecasts.

Forecasting & Demand Planning

Prepare monthly rolling forecasts by product and supplier based on private and government market demand.
Monitor rolling forecasts generated by customers and identify risks or variances.
Prepare monthly deal sheets based on stock levels, sales trends, and inventory performance for management review.

Financial & Sales Support

Validate credit notes prepared from customer returns and coordinate with the Accounts Department to ensure customer accounts are updated accurately and on time.
Prepare quarterly price comparisons and internal product analyses to support pricing and procurement decisions.
Analyze market trends and competitor practices to identify opportunities for sales optimization and improved inventory turnover.

Continuous Improvement

Identify and recommend process improvements to reduce waste, improve efficiency, and strengthen inventory accuracy and supply chain performance.
Perform any other related duties as assigned by Management in support of operational objectives.

Qualifications & Experience

Bachelor’s Degree in Logistics & Supply Chain Management, Purchasing & Logistics or a related field.
3–5 years’ experience in Supply Chain Management, Inventory Management, Procurement/Purchasing, or a related operational role.
Proven experience working with inventory systems, ERP platforms, and supply chain reporting tools.

Skills & Competencies

Strong analytical and problem-solving skills with attention to detail.
Solid understanding of inventory control, forecasting, and supply chain processes.
Proficiency in ERP systems and Microsoft Excel (reports, analysis, reconciliations).
Excellent organizational and time-management skills.
Strong communication and coordination skills for working with suppliers, logistics teams, sales, and finance.
Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.

Working Conditions

Office-based role with regular interaction across departments and external partners.
May require occasional extended hours during stock counts, audits, or critical shipment periods.