Virtual Assistant (Full-Time | Remote | Pacific Time)
About the Role
We are a fast-growing AI healthcare technology startup seeking a dedicated and detail-oriented Virtual Assistant to support the CEO. This role focuses on managing meetings, follow-ups, and day-to-day administrative tasks across sales, product, and operations. The ideal candidate is dependable, proactive, and a quick learner who thrives in a fast-paced startup environment.
This is a full-time (40 hours/week) remote role aligned with Pacific Time. Candidates must be based in the Philippines or Latin America.

Key Responsibilities

Manage and optimize the CEO’s calendar and scheduling across time zones
Coordinate meetings, prepare agendas, and ensure timely follow-ups
Track action items and deadlines and follow up with internal teams
Manage inbox communications and prioritize messages
Perform general administrative and operational support tasks
Maintain organized records, notes, and documentation
Assist with basic research, data entry, and reporting as needed
Proactively identify gaps and support process improvements

Required Qualifications

3+ years of experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant
Strong organizational and time-management skills
Excellent written and verbal English communication skills
High attention to detail and accuracy
Comfortable working independently and taking ownership
Tech-savvy and quick to learn new tools
Reliable internet connection and ability to work 40 hours/week on Pacific Time

Preferred Qualifications

Experience supporting senior executives or founders
Familiarity with tools such as Google Workspace, Slack, Zoom, Notion, and CRM systems

What Success Looks Like

The CEO’s schedule is well-managed with minimal conflicts
Action items are clearly tracked and consistently followed up
Administrative tasks are completed accurately and on time
Communication and coordination run smoothly across teams

Work Details

Type: Full-time (40 hours/week)
Location: Remote
Time Zone: Pacific Time
Regions Considered: Philippines, Latin America

Virtual Assistant (PH and LATAM) - 17786