Mid Accounting Specialist
Remote - Full-Time

We are a growing construction operation that relies on accurate, high-volume accounting execution to support active projects, vendor relationships, and steady cash flow. Our teams manage multiple jobs simultaneously and depend on clean Accounts Receivable and Accounts Payable processes to ensure timely billing, accurate payments, and reliable financial visibility. As operations expand, we are seeking accounting professionals who are detail-driven, organized, and comfortable working in fast-paced, transaction-heavy environments.

We are currently seeking an Mid Accounting Specialist to support daily AR and AP activities, maintain accurate accounting records, and assist with payment preparation and cash flow tracking. This role is essential to ensuring operational efficiency, financial accuracy, and compliance across ongoing projects.

Position Summary

As a Mid Accounting Specialist, you will be responsible for executing routine accounting transactions while maintaining clean, well-organized AR and AP balances. You will support billing, payment processing, reconciliations, and daily cash visibility, working closely with internal teams to ensure accurate financial operations. This position does not include payment approval authority, but plays a key role in preparing complete, accurate documentation to support decision-making.

What You’ll Do

Billing & Invoicing

Set up new projects and jobs with correct identifiers and required system fields.
Create, review, and post customer invoices.
Verify invoice accuracy and completeness before posting.
Maintain organized customer billing records and supporting documentation.

Accounts Receivable

Record customer payments and deposits in accounting systems (QuickBooks Online or similar).
Apply payments accurately to open invoices.
Maintain organized documentation in shared drives.
Monitor AR aging and follow up on outstanding balances when needed.

Accounts Payable

Enter subcontractor, material, and vendor bills with proper coding and project assignment.
Record and apply vendor credits accurately.
Maintain complete and organized vendor files.
Monitor AP balances to support timely and accurate processing.

Payment & Cash Flow Support

Prepare payment request packages with invoice support and timing recommendations.
Track daily cash inflows and outflows to support cash visibility.
Coordinate internally on payment schedules and priorities.
Flag potential cash flow issues when identified.

Reconciliation & Reporting

Perform daily bank and credit card reconciliations.
Identify and report duplicate, missing, or incorrect transactions.
Assist in resolving discrepancies in coordination with internal teams.
Produce daily balance reports based on reconciled data.

Month-End & Operational Support

Maintain accounting records in preparation for month-end close.
Ensure documentation is well organized and audit-ready.
Support internal or external audit requests as needed.
Assist in reducing post-close adjustments and rework.
Perform additional operational or administrative duties as assigned.

What You’ll Bring to the Team

2+ years of experience in Accounts Receivable, Accounts Payable, or accounting operations.
Experience handling high-volume financial transactions.
Working knowledge of QuickBooks Online (QBO) or similar accounting systems.
Understanding of payment processing and basic reconciliations.
Strong attention to detail and organizational skills.
Clear written and verbal communication skills.
Proficiency in Excel or Google Sheets and cloud-based documentation tools.
Ability to manage deadlines in a fast-paced operational environment.

What We Offer

Full-time, stable position within a growing construction-focused operation.
Competitive compensation aligned with junior to mid-level experience.
Hands-on exposure to end-to-end accounting operations (AR, AP, cash flow, and reconciliations).
Structured workflows with clear processes and documentation standards.
Close collaboration with accounting, operations, and project teams.
Opportunity to strengthen accounting fundamentals and grow within operational finance roles.
Professional, compliance-driven environment with a strong focus on accuracy and accountability.