Real Estate Data Analyst / Virtual Assistant

Employment Type: Independent Contractor (Full-time, 40 hours/week)
Work Schedule: Flexible (must accommodate some US meeting times)
Location: Fully remote – Philippines preferred, open to South Africa for candidates with strong commercial real estate (CRE) experience
Seniority Level: Mid-level

Role Overview

We are seeking a detail-oriented Real Estate Data Analyst / Virtual Assistant to support the expansion from direct client services to a broader consumer-based market. This role focuses on abstracting, compiling, and quality-checking commercial real estate data from multiple sources into a proprietary database.

The ideal candidate has experience with real estate data platforms, can work independently, and ensures data accuracy and consistency. This is a growth-oriented position with the potential to evolve into a full data analyst role as operations scale.

Key Responsibilities

Data Entry & Research (Primary Focus)

Extract data from multiple sources, including PDF files, US public records, and third-party real estate websites
Abstract essential property and transaction information and compile it into a centralized database
Ensure consistency and accuracy of data against existing datasets
Use platforms such as Crexi, CoStar, and other CRE data sources
Complete data entry tasks following established formats and standards

Data Quality & Management

Assess the accuracy and quality of collected data
Cross-reference multiple sources to verify consistency
Identify and flag discrepancies or incomplete records
Maintain database integrity by following established data standards

Communication & Reporting

Provide consistent updates on work progress and task completion
Summarize completed work clearly and concisely
Participate in US-based meetings as required
Proactively communicate challenges, questions, or issues

Required Qualifications

Must-Have Skills

Proven ability to extract data from various sources (PDFs, US public records, third-party websites)
Experience with real estate data and data platforms (CoStar, Crexi, Skip Tracing, etc.)
Strong ability to assess data quality and maintain consistency with existing datasets
Excellent organizational skills and attention to detail
Ability to summarize work and provide regular progress updates
Clear English communication (written and verbal)
Proficiency with data entry tools and database management

Preferred / Nice-to-Have

Background or exposure to the commercial real estate industry
Familiarity with net lease properties or triple net (NNN) leases
Experience with US-based real estate markets
Previous virtual assistant or remote work experience
Knowledge of real estate terminology and property types

Work Environment
Fully remote
Flexible working hours (availability for some US meeting times required)
Independent contractor (1099 equivalent) arrangement
Long-term growth potential as operations scale
Supportive onboarding with clear SOPs and training materials

Real Estate Data Analyst - 17891