Senior Executive Assistant to the CEO

Location: Remote (South Africa, Eastern Europe,LATAM)
Compensation: USD 2,300–2,500 per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)
Industry: Real Estate Investment / Private Lending
Schedule: Full-time, aligned with U.S. CST business hours

About the Company

We are a structured real estate investment and private lending organization managing capital, investor relationships, loan execution, and a defined property portfolio.

The business operates with documented SOPs, clear reporting rhythms, and disciplined systems. The CEO focuses on capital allocation, deal structuring, and growth. This role exists to protect that focus and ensure operational precision across the business.

Role Overview

The Senior Executive Assistant to the CEO is a senior execution partner responsible for maintaining accuracy, structure, and follow-through across the CEO’s calendar, communications, reporting, and select property operations.

This is not a reactive administrative role.
It is a disciplined execution seat.

The objective is simple.
The CEO should operate in a calm, prepared, interruption-free environment.

Approximately 10 hours per week will be dedicated to structured property management execution. The remainder of the role focuses on executive support, reporting, and operational discipline.

Key Responsibilities

CEO Time and Calendar Protection

Own the CEO’s calendar with authority and precision
Protect deep work blocks and strategic priorities
Prevent scheduling conflicts and double bookings
Prepare meeting context, materials, and agendas
Track commitments and ensure follow-through
Push back respectfully when requests conflict with priorities

Executive Support and Structured Execution

Manage inbox flow and routine communications
Maintain organized documentation and clean file systems
Support ad hoc projects requiring high attention to detail
Execute documented SOPs consistently
Escalate issues appropriately and early
Maintain a zero-tolerance standard for repeated detail errors

Property Management Execution (Approximately 10 Hours Weekly)

Execute established systems related to property operations
Communicate professionally with tenants
Coordinate lease renewals
Approve and coordinate vendor activity within defined guidelines
Maintain accurate property records in internal systems
Assist with budget tracking and operational reporting

The portfolio is stable and systemized. Execution must reflect that stability.

Reporting and Operational Rhythm

Prepare KPI summaries for weekly leadership meetings
Maintain accurate data across tools and systems
Ensure deadlines are met consistently
Support the company’s established meeting cadence

Required Hard Skills

Proven experience supporting a senior executive or founder
Exceptional calendar and time-management discipline
Strong written and verbal English
Demonstrated attention to detail and accuracy
Ability to operate independently with minimal supervision
Comfort working within structured systems and SOPs
Availability during U.S. CST business hours

Core Traits for Success

Calm under pressure
Highly structured and organized
Assertive without ego
Comfortable protecting executive time
High integrity and discretion
Strong bias toward order, clarity, and precision

About the Candidate

The ideal candidate is someone others trust with the details.

You likely:

Review your work before submitting it
Notice inconsistencies immediately
Ask clarifying questions early
Dislike repeated mistakes
Take pride in clean, disciplined execution

You are not looking for a stepping-stone role. You are seeking a long-term seat where precision genuinely matters.

Why This Role Matters

This role creates leverage for the CEO and stability for the business.

You:

Preserve executive focus
Maintain operational calm
Prevent small errors from becoming larger problems

Your work enables the business to feel organized, prepared, and tightly run.

What Success Looks Like in the First Year

No double-booked meetings
Consistently protected deep-work time
Meetings fully prepared and followed through
Property operations running quietly and professionally
Reporting accurate and on time
No repeated detail failures

The business feels calm, structured, and under control.

Senior Executive Assistant to the CEO - 56496043686