We are seeking candidates candidates only from Latin America, South Africa, or the Philippines. You MUST be a resident of the country you are applying.

Position : Flight Operations Coordinator

Working Schedule : All hours are in the PST time zone.

Monday - Off
Tuesday 2PM - 8PM
Wednesday - Off
Thursday 2PM - 8PM
Friday 2PM - 8PM
Saturday 10AM - 8PM
Sunday 6AM - 6PM

About Us

We are a private aviation marketplace that makes empty leg private jet flights easy to find and simple to book. We help charter operators fill unused aircraft capacity and provide travelers with faster, more flexible ways to fly private. Our platform supports thousands of flight searches and bookings through a growing global operator network.

Role Overview

The Flight Operations Coordinator manages the operational side of booked flights to ensure every trip runs smoothly from confirmation to wheels-up. This role exists to make sure nothing breaks once a flight is booked and requires strong attention to detail, execution focus, and ownership of end-to-end processes.

Key Responsibilities

Own trips from booking through completion
Coordinate directly with charter operators to confirm schedules, aircraft, crew, and logistics
Monitor upcoming flights and proactively identify potential issues
Handle schedule changes, delays, and operator updates calmly and clearly
Serve as the primary point of contact for clients via email, phone, and SMS
Communicate trip details and updates in a clear, professional manner
Ensure all trip documentation is accurate and complete
Coordinate with internal teams on payments, confirmations, and escalations
Track trip status and maintain accurate internal records
Resolve issues quickly and prevent repeat problems
Ensure every trip is executed efficiently and without errors

Qualifications

2+ years in operations, logistics, travel coordination, or client support
Strong attention to detail and follow-through
Ability to manage multiple trips simultaneously without missing details
Excellent written and verbal communication skills
Calm under pressure and comfortable handling last-minute changes
Strong ownership mindset; ability to see processes through end-to-end

Preferred / Bonus Experience

Experience in private aviation, charter, or luxury travel
Familiarity with flight operations, scheduling, or FBO coordination

Key Competencies & Attributes

Organized, reliable, and process-oriented
Calm and adaptable in a fast-changing environment
Comfortable communicating with both internal teams and external operators
Proactive about spotting and resolving issues early
Pride in executing clean, error-free operations

Why This Role?

If you enjoy coordinating complex logistics, managing details, and ensuring every operation runs smoothly, this role offers the opportunity to take ownership of high-impact flights in a fast-paced aviation environment.

Flight Operations Coordinator - 56611005107