LOOKING FOR TOP STELLAR CANDIDATES

Position: Part-Time Media Production Coordinator
Working Hours: Monday to Friday, 20 hours per week (PST/MST overlap). Specific hours may follow standard 9:00 AM–5:00 PM. This role may transition to full-time based on business needs and performance.
Salary Range: $500 – $1000 USD/month (Final offer depends on client approval and overall assessment of candidate skills and experience)

About the job:
We’re looking for a highly organized and proactive Production Coordinator to support our Production and Content team. This role is ideal for someone who enjoys working behind the scenes, keeping projects on track, and supporting creative teams across multiple productions.

You’ll work closely with the Directors of Production and the Chief Content Officer to help coordinate schedules, manage communications, maintain project databases, and support publishing workflows. Your work will help ensure productions run smoothly and assets are delivered accurately and on time.

Duties and Responsibilities:
Production Coordination & Team Support

Provide administrative and coordination support to the Directors of Production
Attend client meetings as needed to take notes and send follow-up communications
Manage the production inbox and respond or route requests appropriately
Support general production team needs across multiple projects
Provide coverage when Production Managers are out of office

Project & Workflow Management

Ensure episodes are published according to schedule for assigned shows
Assist in quality assurance to ensure audio/video assets and metadata meet platform standards
Support special projects and research initiatives as needed
Submit staffing requests for high-priority shows

File & Database Organization

Upload and organize media files within client databases
Maintain organized Google Drive and Dropbox folder structures
Ensure Airtable records are up to date with project information and milestones
Track show accolades and production details

New Project Setup & Wrap

Create project folders across Google Drive, Airtable, and Dropbox
Set up project records and templates for kickoff decks and production schedules
Support website updates for new projects
Complete project wrap tasks at project completion

Scheduling & Logistics

Coordinate guest scheduling for high-priority shows
Schedule client meetings and recurring project syncs
Research and book recording studios as needed
Order host and guest kits for productions
Prepare and distribute guest release waivers via DocuSign

Minimum Qualifications and Experience

1+ year of experience in a production, coordination, or administrative support role (media, entertainment, or creative environments preferred)
Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously
Experience managing schedules, calendars, and production communications
Proficiency with Google Workspace (Docs, Sheets, Slides, Drive)
Experience using at least one project management or database tool (e.g., Airtable, Monday.com, Asana, or similar)
Experience organizing files and maintaining shared folder structures in cloud-based storage (Google Drive, Dropbox, or similar)
Clear written and verbal communication skills, including drafting professional emails
High attention to detail and ability to follow established workflows and templates
Ability to work independently, stay proactive, and support a fast-paced production team

Desired Characteristics

Highly organized, detail-oriented, and responsive
Strong communicator with a collaborative mindset
Systems-oriented and comfortable working with structured workflows
Proactive and self-motivated
Creative problem solver

Note: Please submit your resume in ENGLISH; otherwise, your application may not be processed. We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application. If selected for the role, the final offer will be at the client’s discretion and will depend on your interview performance, skills, and experience.

Part-Time Media Production Coordinator - 18069