Supply Chain Coordinator – Job Description

Employment Type: Full time, independent contractor
Work Model: Remote
Work Hours: US work hours

Job Overview

The Supply Chain Coordinator is responsible for managing purchase orders, coordinating U.S. import shipments, and ensuring timely and accurate delivery of goods from vendors to warehouse. This role oversees the end-to-end inbound logistics process, including vendor follow-up, customs coordination, shipment tracking, inventory monitoring, and internal communication to minimize delays and supply risks.

Responsibilities

Manage purchase orders from issuance through warehouse receipt
Follow up with vendors on committed ship dates and quantities
Confirm shipped quantities match PO commitments
Reconcile vendor invoices against purchase orders and shipped quantities
Coordinate import documentation with customs broker (commercial invoice, packing list, BOL, ISF, etc.)
Ensure ISF (10+2) filings are completed before vessel departure
Coordinate additional agency requirements when applicable (e.g., U.S. Fish & Wildlife, Lacey Act, TSCA, etc.)
Track ocean shipments from ETD through customs release and final delivery
Review 7501 entry summaries and ensure duties/tariffs are applied correctly (301 / 232 when applicable)
Run reorder and inventory reports in NetSuite
Monitor inbound supply against demand needs
Maintain accurate expected arrival dates in the system
Communicate internally regarding delays, shortages, or risks
Follow up with customers when special order items arrive

Required Experience

Experience coordinating U.S. import shipments
Experience working with NetSuite
Experience working with U.S. customs brokers
Experience managing purchase orders and vendor follow-up
Understanding of Incoterms (FOB, CIF, DDP, etc.)
Strong Excel skills
Highly detail-oriented, process-driven, and organized
Comfortable managing multiple shipments and suppliers simultaneously
Strong written English

Supply Chain Coordinator - 18165