Job Role: Submission Specialist

Exp: 3-8 Years

Overview

We are seeking a detail-oriented and process-driven Submission Specialist to manage promotional pharmaceutical communication deliverables and ensure compliance with Medical, Legal, and Regulatory (MLR) standards.

The ideal candidate will demonstrate strong organizational skills, precision, and the ability to collaborate effectively across cross-functional teams to ensure high-quality, compliant submissions aligned with client expectations.

Key Responsibilities

1. Content Submission & Asset Management

Prepare and submit promotional pharmaceutical communication materials, including medical information documents, abstracts, posters, slide decks, emailers, and manuscripts.
Manage MLR submissions through Veeva PromoMats, ensuring timely and accurate asset uploads in alignment with MLR grids and client standards.
Create and manage tags, link medical references, and implement live annotations within Veeva PromoMats to ensure functional integrity.
Monitor submission timelines and maintain documentation to support tracking and reporting.

2. Quality & Compliance Oversight

Review materials for adherence to MLR grids, regulatory standards, and client guidelines.
Ensure compliance with departmental best practices related to:
Process governance
Communication protocols
Project documentation
Technical accuracy (grammar, style, referencing, data validation, summarization)
Maintain strict adherence to confidentiality, data security, and quality protocols.

3. Cross-Functional Collaboration

Participate in internal meetings, review discussions, and training sessions as required.
Provide guidance to cross-functional stakeholders on submission standards and documentation requirements.
Support improved MLR approval success rates by ensuring submission completeness and compliance.

4. Process & Policy Adherence

Ensure compliance with internal quality management systems and organizational policies.
Maintain familiarity with client-specific systems, standards, and evolving regulatory updates.
Contribute to continuous improvement initiatives to enhance submission efficiency and quality outcomes.

Qualifications

Bachelor’s or Postgraduate degree in Life Sciences, Pharmacy, or a related discipline.

Submission Specialist - Veeva Promomats