Operations & Recruiting Coordinator

Employment Type: Full time, independent contractor
Work Model: Remote
Work Hours: US work hours

The Role

We’re looking for a detail-oriented, proactive Operations & Recruiting Coordinator to support active searches by helping run the process of sourcing, coordination, and internal operations support. This person will help expand our capacity to identify strong candidates while preserving the high standard and personal touch the company strives for.

You’ll work closely with the Founder and focus on sourcing, research, candidate coordination, and building strong internal systems.

What You’ll Own

Source and research candidates for open roles (LinkedIn Recruiter, Indeed, ZipRecruiter, and other job platforms, plus creative sourcing methods)
Build thoughtful longlists of high-quality, relevant candidate profiles
Draft and assemble clean, client-ready candidate profiles and summaries
Support outbound outreach campaigns (sending messages, follow-ups, tracking responses)
Own candidate logistics: scheduling interviews, coordinating availability, and managing communication flow
Maintain organized pipelines and candidate records (statuses, notes, next steps)
Help build and improve internal systems, documentation, templates, and workflows as Pax grows
Keep searches moving forward with consistency, follow-through, and attention to detail

What We’re Looking For

Strong written English and professional communication skills
Comfortable learning and using tools like LinkedIn Recruiter, Indeed, ZipRecruiter, and similar platforms
Highly organized with strong follow-through
Good judgment — you understand what strong talent looks like and don’t just "spray and pray"
Comfortable helping shape what the role looks like over time, iterating on process, and building structure as we go

Who You Are

A self-starter who takes ownership and doesn’t wait to be told what to do
Detail-oriented and take pride in producing clean, high-quality work
Comfortable building the plane while flying it — helping shape what this role looks like over time
Naturally organized and enjoy creating structure where there isn’t much yet
Reliable with follow-through — if you say you’ll do something, it gets done
Steady under pressure and able to adapt to shifting priorities
Care about doing recruiting well and want to help build strong organizations and careers
Enjoy being part of a small, high-trust team and helping build something that lasts

What Success Looks Like

You consistently surface strong, relevant candidate pipelines — not just volume, but people who truly fit the role and the client
Candidate profiles sent to clients are clean, thoughtful, and well-organized
Searches move faster and feel more controlled
Internal systems, documentation, and workflows become cleaner and more effective over time because you are constantly improving them
The organization has more capacity to grow because the engine behind the scenes is running well

Operations Assistant - 18240